Job Description
JOB APPLICATION MATERIALSApplicants are required to submit a combined cover letter and resume in one PDF document. Your cover letter must summarize your interest, education and experience relative to this position. Incomplete materials will not be considered.To expedite the application process, combine your cover letter and resume into one PDF document before applying and upload electronically when requested in the online application process.This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately. The first review date for application materials is scheduled for May 28 (review date may be moved up depending on volume of applicants).IMPORTANT NOTE: Chelan PUD does not sponsor work visas such as H-1B, E-3, F-1, OPT, student visas, TN, or any other visas. Candidates and employees must be eligible to work in the United States without visa sponsorship.Interested parties are also invited to contact Human Resources at joblist@chelanpud.org to discuss the position.SALARY RANGEThe starting wage for this position is $27.81 - $34.76 per hour (based on qualifications). With tenure and strong performance in this role an employee may earn up to a maximum of $41.71 per hour.Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.BENEFITS EPOAIn addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost employer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, and a VEBA health reimbursement account.Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 12 paid holidays per calendar year, paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.For more explanation of the district benefits please visit our benefits website www.mychelanpudbenefits.org.OverviewProvide administrative, procurement, and compliance support service for the G&T Engineering & Asset Planning Division. Perform general administrative and training support duties such as workflow management, preparing documents and reports, and maintaining equipment records. Using exceptional organizational skills and strong technical skills, organize, manage, and maintain multiple information and document management systems and processes. Develop and maintain web pages and provide documentation support. Identify opportunities to streamline how information comes in and goes out of the department with a focus on providing outstanding and efficient customer service. Also performs activities such as support resolution processing, meeting minutes, travel authorizations, and assists with the service request intake process. Leads administrative process improvements and projects for the department.ResponsibilitiesPerform support activities for the Engineering & Asset Planning Division, including purchase requisitions, reconciliations, tracking, and receiving. Manage workflow processes, respond to data and reporting requests, and maintain filing systems and asset documentation. Handle internal and external mail processing, office supply management, and answering and direction of phone calls. Coordinate and schedule meetings, manage travel authorizations and arrangements, and process expense reports. Maintain accurate employee training records, track and monitor training completion, and prepare monthly training reports. Serve as the division’s records coordinator, assist with inventory asset management, and support the upload of change management logs to the department's repository.Work closely with contracting and the legal team to ensure compliance with contracts and District guidelines. Process and maintain records for change orders and bidding contracts. Enter and verify data to accurately track milestone payments and other contract modifications.Develop and maintain web pages, track and respond to website inquiries, and collaborate with internal staff to ensure web content is accurate and up to date. Manage Reliability Coordinator access, including certificate administration. Serve a District approval official (E-ISAC Designated Approving Official or DAO).Coordinate and distribute departmental correspondence and reports with precision and efficiency. Prepare, revise, and submit resolutions and other documents electronically to the Board