AHS Registrar /Guidance office Secretary

TITLE: Registrar/Guidance Office Secretary AHS Definition A staff member responsible for supporting the school's counseling program. Qualifications High School Diploma; AA degree preferred Strong written and oral communication skills Computer literate Experience working with children Ability to establish and maintain cooperative relationships with students, parents and staff Reports To Guidance Counselor and/or building principal. Job Goals To assist the guidance counselor in working with students, records and school programs. Professional/Ethical Responsibilities It is imperative that the person employed in this position display, at all times, acceptable professional and ethical standards. These expectations are as follows, but are not limited to: Confidentiality Courtesy Cooperation and positive attitude Reliability/punctuality Honesty Timeliness in respect to deadlines Respectfulness toward others Responsibilities And Duties Responsible for correspondence and communications of the guidance department. Collect basic student information and forms from incoming and exiting students. Prepare student data and reports from computer systems. Maintain student schedules, class and homeroom counts. Prepare classroom rosters. Maintain student permanent record files, grades and report cards. Track records from other schools and their review by counselor. Send out records as requested. Collect information for honor roll, progress reports, failure letters, etc. Maintain the lock and locker checkout lists and combinations. Prepare periodic reports as needed. Keep guidance department schedule of events, appointments and yearly calendar. Track inventory, expenditures and arrival of department materials. Assist with testing, mass enrollments, school-wide guidance programs and master schedule development. Assumes other responsibilities as assigned. Terms Of Employment Number of days assigned annually. Salary and benefits as per Board policy. Evaluation Performance of this job will be evaluated in accordance with Board policy and procedures.