Job Description
8 hrs/day, 204 days/yr, plus 5 float days STOW-MUNROE FALLS CITY SCHOOL DISTRICT JOB DESCRIPTION POSTING DUE TO EMPLOYEE RETIREMENT Title: GUIDANCE SECRETARY File 217 Reports to: Principal Job Objective: Performs secretarial duties that support the effective management of guidance services. Minimum · High school diploma or GED. An acceptable score on a pre-employment test may be required. Qualifications: · Post-secondary business school training or equivalent secretarial work experience is desirable. Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.). A record free of criminal violations that would prohibit public school employment. Complies with drug-free workplace rules and board policies. Multitasking ability and strong diplomacy skills. Congenial telephone etiquette. Keeps current with technology and other workplace innovations that support job functions. Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar. Accounting skills and the ability to consistently accurately compute and record mathematical data. Energetic self-starter. Gives careful attention to details and effective customer-service. Essential · Provides secretarial services. Organizes assigned duties. Takes the initiative to perform routine Functions: tasks independently. Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records. Maintains an orderly work area. Upholds board policies and follows administrative guidelines/procedures. Promotes a professional image of the school district. Promotes effective communications and assistance. Uses problem-solving techniques to tactfully address questions/concerns. Refers district policy/procedure questions to administrators. Keeps informed about program and procedure changes. Greets and assists office visitors. Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open. Schedules appointments as directed. Maintains an office calendar. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events. Helps communicate information about weather delays and program cancellations. Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed. Prepares enrollment/withdrawal records. Processes transcripts. Prepares permanent records, schedules, student lists, etc. Assists students with registration and scheduling changes. Processes interim reports, report cards, and supplemental information. Composes and prepares routine correspondence, memos, notes, forms, etc. Transcribes, prepares, duplicates, and processes routine documents and special mailings. Collects, compiles, edits, and prepares statistical data and reports as directed. Helps gather information for grant/foundation proposals as directed. Assists with committee assignments and/or special projects as directed. Uses photocopy/duplicating equipment. Fixes minor malfunctions. Contacts vendors as directed. Processes mail and faxes (i.e., incoming, outgoing, and interoffice). Maintains forms related to administrative procedures and program functions. Monitors and reorders office supplies to maintain reliable service levels. Discards archived records following the board-adopted records retention/disposal schedule. Respects personal privacy. Maintains the confidentiality of privileged information. Keeps current with advances in office technology. Updates office procedures. Cross-trains with office staff and assists with unexpected/urgent situations as needed. Participates in staff meetings and professional growth opportunities as directed. Takes precautions to ensure safety. Watches for conduct and situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors. Reports suspected child abuse and/or neglect to civil authorities as required by law. Strives to develop rapport and serves as a positive role model for others. Maintains a professional appearance. Wears work attire appropriate for the position. Performs other specific job-related duties as directed. Abilities The following personal characteristics and skills are important for the successful perf