Assistant Attendance Secretary - Center for Advanced Learning

JobID: 3440 Position Type: Center for Advanced Learning Charter School/Office Manager Date Posted: 5/8/2026 Location: Center for Advanced Learning Assistant Attendance Secretary (0.83 FTE) Center for Advanced Learning (CAL) Start Date: August 2026 (To be determined) FTE & Schedule: 0.83 FTE at 8 hours/day, 4 days/week Compensation: $25.09 – $34.37 hourly rate Contract: Permanent, 210 days/year Application Deadline: Open Until Filled (apply at gbsdjobs.com) Position Summary The Center for Advanced Learning (CAL) is seeking an Assistant Attendance Secretary to support the daily operations of our attendance systems and front office functions. This role is essential to ensuring accurate student attendance reporting, maintaining compliance with state requirements, and supporting early intervention efforts aligned to CAL's "Every Student, Every Day" approach. The Assistant Attendance Secretary manages attendance data, communicates with students and families, and collaborates with staff to ensure consistent, responsive, and student-centered systems. This position requires strong attention to detail, discretion, and the ability to manage high-volume workflows while maintaining a welcoming and professional presence in a dynamic school environment. Proficiency in a student information system, preferably Synergy SIS, is highly desired. Key Responsibilities Maintain accurate daily attendance records, including entry, reconciliation, and verification Monitor and follow up on absences, including outreach to families regarding unexcused absences and attendance concerns Track and support processes related to chronic absenteeism, truancy, and 10-day non-attendance Respond to inquiries from students, families, staff, and community members with clarity and professionalism Support front office operations, including phone systems, messaging, and routing communication Collaborate with administration, counselors, and staff to support attendance interventions and student success Maintain accurate records and ensure compliance with FERPA and CAL policies Assist with general administrative tasks, communication materials, and school operations as needed Contribute to a positive, inclusive, and student-centered school culture Minimum Qualifications High school diploma or equivalent Prior administrative or clerical experience with increasing responsibility Strong organizational skills and attention to detail Experience with data entry, recordkeeping, and customer service Ability to manage multiple priorities in a fast-paced environment Demonstrated ability to maintain confidentiality and exercise sound judgment Preferred Qualifications Experience in a K–12 school setting, particularly with attendance systems Proficiency with Synergy SIS or similar student information systems Familiarity with attendance compliance, reporting requirements, and school operations Experience supporting attendance intervention systems or MTSS frameworks Bilingual/multilingual skills strongly desired to support communication with our diverse community Work Environment & Expectations This position requires the ability to sit, stand, and move throughout the day, use standard office technology, and maintain focus in a busy school environment. The Assistant Attendance Secretary is expected to demonstrate professionalism, reliability, and a commitment to fostering a respectful and inclusive school community. About CAL The Center for Advanced Learning is a regional public charter high school serving 11th and 12th grade students across multiple partner districts. CAL is grounded in a mission of creativity, innovation, and action, providing high-impact Career and Technical Education (CTE) programs, dual credit opportunities, and a strong sense of community and belonging. Applicants with culturally and linguistically diverse backgrounds are strongly encouraged to apply. CAL is an equal opportunity employer committed to creating a workplace and learning environment free of discrimination and harassment. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a job description. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet ever