Assistant Clerk

Position Summary:Under the general supervision of the City Clerk or designee, the Assistant Clerk provides high-level administrative, technical and organizational support to City Clerk's Office, Community Development Director, and all city departments, with a particular focus on Community Development.This position serves as primary point of contact for the public and requires exceptional customer service, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.The Assistant Clerk performs a wide range of duties, including clerical support, accounting, utility account management, records processing and cross-departmental assistance as assigned.Essential Functions:Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.Essential Functions Statement(s) The duties listed below are intended to illustrate the wide range of responsibilities assigned to the Assistant Clerk position.The items listed are not intended to be an exhaustive list of all duties, responsibilities, or qualifications required.Incumbents may not be required to perform all duties listed and may be assigned additional duties as necessary. Interact with staff and the general public to provide professional, courteous, and accurate internal and external customer service while performing all position functions. Independently organize work, set priorities, meet critical deadlines, and follow up with ongoing projects. Assist Community Development Director by maintaining meeting schedules and scheduling building inspections. Develop knowledge of building and development codes to answer questions as needed. Assists with building permit approval process and land use application approval process. Prepare and develop Park/Planning Commission meeting agendas and packets for Park/Planning Commissioners. Attend and facilitate biweekly Park/Planning Commission meetings after the workday. Prepare official meeting minutes, submit clear and concise reports, correspondence, policies, procedures and other written materials. Understanding of applicable federal, state, and local laws, codes, ordinances, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. Use computers and software programs (Microsoft Office Suite) to conduct, compile, and/or generate documentation. Understand the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Use modern equipment and communication tools used for business functions and programs, project management, and task coordination. Analyze, interpret, summarize, and present administrative and technical information, and data in an effective manner. Assists in preparation and distribution of City Council meeting agendas and packets, as needed. Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure. Responsible for maintaining rental schedule of community building and park facilities. Assist with budget, utility billing, payroll, annual reporting, and other budgetary tasks as requested. Maintain accurate ledgers on payable, and receivables. Issue city licenses and permits as provided by city ordinances (dog licenses, special events, etc.). Execute basic mathematic calculations. Gather and compile information from a variety of sources. Obtain, process, and distribute incoming mail. Maintain workplace safety and situational awareness. Other duties as assigned to facilitate city's success.Knowledge, Skills and Abilities - Knowledge of all Microsoft Office Suite programs. Knowledge of basic accounting and bookkeeping practices and procedures. Knowledge of basic municipal operations, city policies, procedures, and ordinances. Knowledge of record management and record retention as required by state law. Knowledge of data privacy as it relates to the release of city data. Skill and proficiency in using word processing, spreadsheet and accounting and other software applications. Skill and proficiency in the operation of office equipment including the operation of a computer, copier, telephone system, calculator, and mail machine. Ability to handle interruptions and ability to handle multiple ongoing tasks while completing work in a timely manner. Ability to communicate clearly and concisely, both verbally and in writing using proper grammar and syntax. Ability to work