Assistant Director for Grants and Financial Reporting

Job Title: Assistant Director for Grants and Financial Reporting Location: Clayton State University Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 294988 About Us Located in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development. The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses. Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For. Job Summary Manage the University¿s Restricted Funds accounts Participate in pre- and post-award meetings. Prepare invoices/billings and collects funds for the support of restricted fund expenditures. Deposit funds received from funding agency Coordinate with key personnel at all levels of the institution to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines. Assist in the computation, preparation, and submission of indirect cost rate. Prepare and/or assist in the preparation of all applicable fiscal reports for sponsored programs e.g., Schedule of Federal Awards Expenditures (SEFA). Compile year-end reports, work papers, and analysis necessary for grant audits. Monitor charges to sponsored programs for reasonableness and compliance with applicable policies and procedures. Reconcile grant receivables and indirect cost revenue Prepare and submit new budgets and budget amendments to the Budget Office for grants Review and approve financial data in grant proposals and contracts; meet with new principal investigators (PIs) for orientation; submit requests for set up of grant accounts and cost share accounts in PeopleSoft. Maintain grant fiscal records. Works with the Office of Sponsored Research to prepare time and effort reporting Responsibilities Manage the University¿s Restricted Funds Accounts Participate in pre- and post-award meetings. Prepare invoices/billings and collects funds for the support of restricted fund expenditures. Deposit funds received from funding agency Coordinate with key personnel at all levels of the institution to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines. Assist in the computation, preparation, and submission of indirect cost rate. Prepare and/or assist in the preparation of all applicable fiscal reports for sponsored programs e.g., Schedule of Federal Awards Expenditures (SEFA). Compile year-end reports, work papers, and analysis necessary for grant audits. Monitor charges to sponsored programs for reasonableness and compliance with applicable policies and procedures. Reconcile grant receivables and indirect cost revenue Prepare and submit new budgets and budget amendments to the Budget Office for grants Review and approve financial data in grant proposals and contracts; meet with new principal investigators (PIs) for orientation; submit requests for set up of grant accounts and cost share accounts in PeopleSoft. Maintain grant fiscal records. Works with the Office of Sponsored Research to prepare time and effort reporting Manage Foundation Accounting on behalf of the University Work with the campus¿ Foundations to set up project ID for foundation funds utilized by the university for expenses. Approve transactions to be billed to the foundations. Prepare and submit monthly invoices to the Foundations. Work with the foundations to improve processes as needed. Maintain University¿s Tax Compliance Monitor unrelated business income (UBI) activity throughout the fiscal year Estimate and submit payment request for estimated UBI tax (UBIT) on a quarterly basis Prepare UBIT tax retur