Job Description
Position Summary Effective administration of materials, requisitions, placement of purchase orders for assigned commodities, supplies and services. Assist with daily operation of the Materials division as directed. Purchasing items at the most favorable price consistent with quality, quantity, and specification requirements. Provide telephone support for the purchasing department and assist customers in finding out status of orders. Supports the Support Staff in absence of Supply Chain Manager . Job Duties & Essential Functions Develop and maintain responsible suppliers for those commodities assigned . Purchase requirements of assigned materials at the lowest long-term cost for the quantity, quality, and delivery required . Expedite materials when required and handle any rejections or other problems on materials purchased . Understand the Materials Management Automated program and its relationship to various interfacing systems. Maintain purchasing data bases to ensure prompt, accurate information. Perform all duties and responsibilities in accordance with established purchasing policies and procedures . Able to effectively communicate with all levels of customers and staff. Able to handle multiple priorities. Must have a high level of flexibility and tolerance to adjust to challenges in workload. Assist in order follow-ups and order expediting. Is service oriented. When needed receives all goods delivered by vendor trucks, UPS, Federal Express, etc. Unpack items to be received by stores in absence of receiving EVS Tech. Counts, weighs, or otherwise measure the quantity of incoming supplies, and notes discrepancies or damaged goods. Carry out assigned special projects for the Support Services V.P. or designee, such as annual inventory and redesign of distribution process, daily operations of Material functions and attendance at hospital meetings. Maintaining payroll for support services division. Completes paperwork and reports as needed . The selected candidate will be scheduled to work Monday through Friday but will need to have availably for weekend shifts as needed based on the needs of the Hospital. Required Experience & Qualifications Associate’s degree/equivalent credits or, in lieu of a college education, at least 1 year of healthcare environment experience Data entry experience Inventory control experience Accounting, purchasing, and/or procurement experience Excellent typing and communication skills; excellent grammar and spelling skills; excellent organizational skills; excellent keyboard skills. Preferred Experience & Qualifications Associate’s degree with a Business-related focus Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, office staff and medical providers. The employee must be able to exchange accurate information in these situations. Majority of work is performed indoors. Requires ability to travel throughout hospital and grounds. Occasional exposure to swings in temperature and noise. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of SBELIH. Special Notes: Resume/CV should be included with the online application. Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Eastern Long Island and related facilities. Anticipated Pay Range The starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBEILH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Your total compensation goes beyond the number in your