Assistant Register of Deeds

JOB This position is open until filled.The Human Resources Office is unable to provide status updates by telephone.The salary range is listed above. Starting salary will depend on qualifications and experience.The Assistant Register of Deeds performs difficult clerical work of a legal nature in the office of the Register of Deeds. An employee in this class reviews documents to assure proper information is presented; checks grantors and grantee information and books and pages documents being recorded; enters information to index various real estate and other land transactions, assuring accuracy and order of the instruments so that they can be located; assists the public by providing information requested and releasing information to the public regarding various licenses, records, and legal actions; and supervises the office in the absence of the Register of Deeds. Work requires accuracy in detail. Initiative and judgment are required in performing duties within limits of prescribed policies. Work is performed under the supervision of the Register of Deeds and is evaluated by daily observation, discussion, and accuracy of records and completed work. EXAMPLE OF DUTIES Reviews documents concerning real property, such as deeds, deeds of trust, right-of-way agreements, and maps for proper information; mails recorded documents to customers or attorneys. Review E-Recordings concerning real property, such as deeds, deeds of trust, easements, power of attorneys, and any land record related documents. These documents are electronically filed. Indexes information assuring grantor and grantee information is entered correctly and in a variety of manners to facilitate finding of information; prints daily index report for verification; proofs and verifies entry; places index into index books. Reviews documents presented for recording and places in order; verifies acknowledgments to determine if they are in due form and according to law; verifies spelling of names and determines amount of tax needed to collect. Collects payments for recording and enters document into the receipting computer; enters grantors and grantees assuring accuracy of entry. Books and pages all documents being recorded; photocopies pages of the recorded documents to verify with the index. Cancels deeds of trust on receipt of sufficient evidence. Gives information to the public and assists those who wish to search records. Issues marriage license; issues copies of birth, marriage, and death certificates, military discharges, legitimization papers; files birth and death records; fills out delayed birth certificates after examining evidence and sends to State Register of Vital Statistics for approval; sends amendments of instruments to the State Board of Health. Sends bills to customers for copying accounts. Swears in notaries. Collects fees; keeps records of collection, excise stamps sold, and daily account of copies made. Serves in the absence of the Register of Deeds; assists with training new employees. Performs other related duties as assigned. SUPPLEMENTAL INFORMATION PHYSICAL DEMANDSThe work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Tasks may require the following abilities: climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, and repetitive motions. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity to prepare and analyze figures and data, examine and proofread information, operate a computer terminal, scanner and various office equipment, and do extensive reading and research. WORK ENVIRONMENTWork is performed in a relatively safe, and secure work environment. Work may subject employees to dust and fumes in working with old records and the mechanical equipment in the office.Please Note: If offered a position, official transcripts/verification of education must be submitted directly to the Human Resources Office from the educational institution(s) listed on application. Positions requiring a minimum education/certification must also have official documents submitted to the Human Resources Office. Unofficial transcripts may be submitted by the candidate with the application for consideration of meeting minimum job requirements.