Benefits and HRIS Coordinator

Vedder's Chicago office is seeking a Benefits and HRIS Coordinator. The Benefits and HRIS Coordinator will assist and support the Director of Benefits and the HRIS Manager in the day-to-day functions of the Benefits and HRIS Departments. As the Benefits and HRIS Coordinator, your job duties will include but are not limited to: Benefits: Provide back up support to Benefits Coordinator on new hire orientations and Life Events for employees (new hires, change of status enrollments and Dependent verifications) Review the benefits mailbox to provide guidance to employees regarding benefits issues and questions; including liaising with third party administrator for claims questions. Liaise with payroll on benefits changes/adjustments for late enrollments Backup to Benefits Coordinator on flexible spending plans and health savings accounts Inputs employee deduction/group changes Assists with maintenance and management of data for retirement plans (401k) including employee inquiries regarding account information Coordinates annual Open Enrollment with Benefits and HRIS Specialist for all offices Assists with updates to employee/benefits information on the intranet Processes all Benefits invoices, working directly with the Benefits and Accounting Teams to ensure timely invoice allocation and payment Handles all Benefits reporting for payment of vendor invoices Performs other Benefits related duties as assigned HRIS: Operates as HRIS level 1 support; troubleshoots HR, Payroll, Benefits and other systems issues; works with HRIS Specialist and/or UKG support on more complex matters Serves as a key contact to ensure data integrity, performing regular HR system audits and system testing, making recommendations to improve processes Prepares reports and ad hoc queries for employee data contained in HRIS in response to requests from users within Human Resources Assists with maintaining and updating system configurable fields, tables, and features supporting HR, payroll and benefits Assists with set up of evaluation processes in viDesktop Provides support and training to users on HRIS systems and processes Creates and maintains HRIS system documentation Participates as a core team member of HRIS on process improvement initiatives and various projects Performs other HRIS related duties as assigned Skills & Competencies: Detailed-oriented and demonstrated ability to work with highly confidential information Effective written and oral communication skills Ability to take initiative and work with limited supervision Ability to excel in a fast paced environment Ability to multi-task and work under pressure to meet strict deadlines Knowledge of applicable state and federal laws and regulations e.g., ERISA, DOL, IRS, HIPAA, COBRA, FMLA, ADA, Healthcare Reform, ACA, Section 125 and 401(k) preferred Prior experience using HRIS systems (UKG) Strong interpersonal skills Qualifications & Required Experience: Bachelor’s Degree Preferred 1-3 years of Benefits/HRIS experience Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Strong proficiency in MS Office, particularly Excel and demonstrated proficiency in HRIS systems Compensation Range: $55,000/yr. to $65,000/yr. At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee A