Job Description
Description Championing Young Futures Work At Collaborative. BILINGUAL Registrar ( Pre-K Partnership) LOCATION: HOUSTON, TEXAS Mostly Remote - Requires Greater Houston residence for onsite team and organization meetings . NOT AN ENTRY LEVEL POSITION. REQUIRES PRIOR experience working within a school system as a registrar. POSITION SUMMARY: Manage the coordination of campus-level student records between participating early learning centers and HISD, inclusive of enrollment, withdrawals, and data integrity within the designated student information system while ensuring compliance with district and state regulations. THE CHALLENGE AND THE OPPORTUNITY : A child's earliest years shape every milestone that follows: school success, workforce readiness, and economic opportunity. We are creating an ecosystem of the highest quality child care in the communities that need it most, so Houston gains a stronger and better skilled future labor force. Are YOU ready to help more young children enter kindergarten curious, confident, and ready to learn! If you have bilingual English/Spanish oral and written fluency, at least 2 years in school records management and experience in a K-12 school environment (early childhood services preferred), plus proficiency with student data management information systems, we encourage you to apply! Qualifications When you join our pre-k partnership team, some of the essential work and responsibilities you will handle include: Records Management Maintain accurate and confidential student records, attendance, and student database updates in an efficient manner and within prescribed timeframes Verify and validate documentation, including birth certificates, immunization records, proof of residency, etc. before entering data into various systems. Must understand the importance of Special Education and ELL recordkeeping. Engage regularly with early learning center providers and parents to obtain data elements for reporting. Student Enrollment Coordinate with early learning centers to receive and process new student online registrations, transfers, and withdrawals Support family outreach efforts and onboarding for the pre-k partnership Data Accuracy and Reporting Transcribe and code data, ensuring compliance with district and state reporting standards Conduct periodic internal audits to ensure efficacy of enrollment and attendance data and records retention practices Prepares quarterly reporting for the district, early learning centers and within Collaborative. Compliance Ensure compliance with FERPA regulations, immunization requirements and legal documentation (i.e. divorce decrees, custody orders, etc.) Ensure compliance with HISD, state and federal reporting requirements (PEIMS) We embrace diversity in backgrounds, talents, experiences, interests, and ideas. Attributes that resonate in our most successful employees include: passion for our mission, drive for results, high level of organization and detail orientation, resilience and authenticity. Other traits, knowledge, skills, and abilities needed and desired for this position include: THE MUST HAVES Bachelor’s degree with majors in education, early childhood education, business administration, public administration, or social science preferred, or High school diploma as a minimum with 5-8 years of prior district registrar experience Minimum 2 years in school records management strongly preferred Experience in a K-12 school environment, particularly with early childhood services, is highly valued Requires bilingual English/Spanish oral and written fluency Demonstrated proficiency with student data management information systems (e.g. PEIMS, Apricot, PowerSchool, TRAC, Infinite Campus) preferred Familiarity with Texas education laws and compliance requirements High level of professionalism and communication skills Possess the ability to utilize time management strategies effectively, inclusive of attention to detail and the ability to prioritize tasks. Possess the ability to work effectively with parents, caregivers, early learning center staff, and district staff Ability to manage multiple projects and competing deadlines with attention to detail. High level keyboard skills to manage high volume of data entry Polished interpersonal skills and comfort working with executive