Billing and Office Administrator

Position Summary We’re on the lookout for a detail-loving, super-organized Billing and Office Administrator to be a part of our team that assists in keeping our finances flowing and our office humming like a well-tuned machine! If you enjoy being a part of a team that brings order to chaos and helps everything run smoothly day-to-day, we’d love to have you on our team. Billing Responsibilities · Prepare and issue invoices for service work orders and maintenance contracts. · Verify labor hours, materials, and equipment charges before invoicing. · Ensure invoices align with customer contracts, pricing agreements, and purchase orders. · Coordinate the reopening of existing purchase orders or request new ones as needed. · Follow customer-specific billing requirements, including portal submissions, formatting, and backup documentation. · Upload invoices to customer systems and ensure timely submission. · Maintain compliance with contract billing terms and deadlines. · Investigate and resolve billing discrepancies promptly and accurately. · Provide back up for Accounts Payable General Office Responsibilities · Order and maintain office supplies. · Coordinate ticket distribution and annual customer gifts. · Handle accident insurance claims and related documentation. · Maintain company credit cards. · Provide administrative support to the team and assist with additional tasks as needed. Qualifications: · General accounting experience preferred. · Strong attention to detail and excellent organizational skills. · Proficiency in Microsoft Office and accounting software; experience with Jonas is a plus. · Ability to work independently, manage priorities, and meet deadlines. · Strong communication skills, a positive attitude, and solid problem-solving abilities. What We Offer: · Competitive pay based on experience. · Comprehensive benefits package, including health, dental, and vision coverage. · Paid time off and company holidays. Pay: $28.00 - $31.00 per hour Benefits 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person