Business Coordinator l

Job Title Business Coordinator l Agency Texas A&M Agrilife Research Department Genomics & Bioinformatics Services Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world! Position Information We are seeking a Business Coordinator I who supports day-to-day business and administrative operations for TXGEN, a high-volume, service-based research unit. This position coordinates billing, purchasing, account tracking, project intake support, and routine financial and administrative processes while helping ensure compliance with university, system, and state policies and procedures. Responsibilities Financial Management and Reporting: Monitors accounts and tracks expenditures to support routine budget and financial activities. Prepares monthly account reconciliations and reviews financial activity for accuracy and completeness. Generates routine financial reports, including billing, purchasing, and account activity data. Assists with cost tracking, account review, and follow-up on discrepancies. Billing And Revenue Cycle Processes invoicing for laboratory services, ensuring accuracy and timeliness. Supports billing activity for a fee-for-service research unit. Monitors accounts receivable, assists with resolving routine discrepancies, and coordinates with AgriLife Banking and Receivables on customer setup and payment communication. Responds to client questions related to billing and payment status and confirms that projects are supported by appropriate purchase orders or related documentation. Procurement And Vendor Support Prepares requisitions and purchase orders in compliance with institutional procedures. Communicates with vendors regarding orders, shipments, and pricing issues. Assists with procurement documentation and follow-up on purchasing discrepancies. Processes expense reports in Emburse and supports travel arrangements and travel-related expense submissions. Client, Project, And Laboratory Coordination Receives project samples and supporting documentation, confirms intake with clients, and notifies laboratory staff of incoming work. Maintains communication with clients regarding project receipt and intake status. Uploads and organizes project documentation in LIMS and maintains related business files and records. Supports coordination between business operations and laboratory workflows to ensure accurate project intake and documentation. Compliance, Policy, And Process Support Applies university, system, and state policies to routine business and administrative operations. Maintains organized, audit-ready documentation and files. Assists with maintaining business procedures that support accuracy, efficiency, and compliance. Serves as a liaison with financial, payroll, human resources, and administrative offices for routine matters. Asset, Inventory, And Administrative Operations Supports inventory tracking, reporting, and surplus processing. Assists with documentation related to equipment purchases and asset records. Supports facilities, equipment, and maintenance-related administrative coordination. Provides general administrative support for unit operations and assists staff with established procedures and systems. Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs. Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolves staff conflicts. Other D