Business Support Specialist

Overview We are seeking a dynamic and highly organized Business Support Specialist to join our team! In this vital role, you will be the backbone of our office operations, providing exceptional administrative and clerical support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster an efficient work environment, enabling our team to thrive and deliver outstanding results. This paid position offers an exciting opportunity for someone eager to develop their office management skills and support a busy, fast-paced organization. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping Oversee calendar management and scheduling for team meetings, appointments, and events with precision Provide excellent customer support via phone, email, and in-person interactions, ensuring positive experiences Assist with office management tasks such as supply ordering, organization of files, and maintaining a clean workspace Skills Proficiency in QuickBooks for basic bookkeeping functions and financial record management Strong office management skills with experience in clerical tasks such as filing, data entry, and document proofreading Excellent computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Bilingual abilities are highly desirable to support diverse client interactions and team communication Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently Knowledge of multi-line phone systems and phone etiquette to handle inquiries professionally Previous office or administrative experience demonstrating reliability and attention to detail Personal assistant or calendar management experience is a plus for coordinating schedules seamlessly Join us in this energetic role where your organizational prowess and proactive attitude will make a real difference! We value dedicated professionals who are eager to contribute their skills in a supportive environment that encourages growth. This is more than just a job — it’s an opportunity to develop your career while helping our organization run smoothly every day. Pay: $70,000.00 - $79,000.00 per hour Work Location: In person