City Clerk Analyst

Overview The City of Louisville is hiring for a City Clerk Analyst . This position works under the general supervision of the City Clerk, performs complex and technical administrative work in the City Clerk’s Office. Works closely with the City Clerk to plan and coordinate administrative functions of the City Clerk's Division. Work includes coordinating all licensing functions for liquor and marijuana and serving as clerk for the Local Licensing Authority by preparing agendas and meeting packets, attending monthly meetings, working with the special prosecutor, and composing meeting minutes. Work also includes issuing licenses and permits, composing City Council minutes, recording documents into the City’s records management system, assisting City departments with records and documents, and providing the public with information about City codes and regulations. The City Clerk Analyst may assume the responsibility of the City Clerk in his or her absence and performs other work as required. This position must work well independently, in teams, and with the public while providing excellent and respectful customer service and human relations skills. This position requires initiative to work with minimal supervision and requires regular exercise of independent judgment based on comprehensive knowledge of the City’s Charter and Municipal Code, public meeting policies and procedures, City ordinances, and applicable State statutes related to liquor and marijuana licensing. Hiring Range: $79,788 to $93,745 Salary Range: $79,788 to $113,089 The position is opened until filled. All initial communication regarding your application will come via email usually from info@governmentjobs.comor the recruiter. Please check your email messages frequently and your junk mail during the application process. Examples of Duties Issues and renews liquor and marijuana licenses including implementing statutorily required regulations. Maintains effective relationships with elected officials, board and commission members, City employees, and the public. Demonstrates public policy competencies including meeting procedures and guidelines. Manages public relations issues with discretion and in a courteous and tactful manner. Maintains a strong understanding of records retention, open records, open meetings, and other applicable statutes. Maintains confidentiality of City and licensee information. Serves as backup to the City Clerk for attending City Council meetings, managing the public comment process, taking minutes, preparing legal publications related to meetings, and providing necessary follow up. Attends evening meetings once a month and occasionally twice a month. Summarizes minutes from City Council and study session meetings weekly. Serves as backup to the City Clerk in preparing City Council agendas and packets. Assists the City Clerk in handling advertisements and notices for public hearings and legal notices and ensures records are recorded as required by law. Tracks ordinances, resolutions, and all meeting packets and files as permanent records in the Laserfiche application. Fulfills public information requests. Oversees the codification of amendments to the Municipal Code. Administers dog licensing and live music permits. Prepares permanent records for Laserfiche storage. Balances and closes out the cash drawer and prepares deposits for the Municipal Court. Provides backup for Court and assists during court sessions if needed. Executes legal documents including ordinances, resolutions, and contracts. Assists in the administration of municipal elections. Provides assistance to the Clerk in the annual board and commission recruitment process. Responds to inquiries from elected officials, the public, co-workers, and other agencies by email, telephone, and in person in a timely manner and in conformance with applicable laws and regulations. Assists with election preparation and applications for boards, commissions, and elected positions. Acts as Notary Public for City and public documents and obtains notary license within six months of hire. Researches ordinances, laws, and regulations for the public as requested. Regular and predictable attendance required. ESSENTIAL SUPERVISORY DUTIES: None OTHER DUTIES AND RESPONSIBILITIES: Other duties as assigned General Qualifications At least two (2) years of experience in office management or an adminis