Job Description
Summary Employee in this position is responsible for providing clerical and administrative support for the Island County Sheriff's Office, with assignment to the Civil/Records (Administrative) Division.Employees of the office of county sheriff must pass an open, competitive civil service examination - RCW 41.14.Read the information below thoroughly - it contains vital information about the Application and Civil Service Examination process.All notifications regarding this process will be sent to you by email.All qualified applicants for this position will be invited to participate in a 20 minute Oral Board interview on the county campus, location and times to be determined.You must obtain a score of 70% or greater to pass the oral board examination.As a result the examination(s), a Civil Service Eligibility Register will be established.Applicants will be placed on this register in rank order by their score achieved on the oral examination.Applicants will be certified from this register to fill vacant positions in accordance with Island County Civil Service Rules.As a county agency, the Island County Sheriff is subject to the Rule of Five which means is that the appointing authority/Sheriff may consider the top five candidates for each position/vacancy.Among those candidates, he may choose any one of the candidates he determine best fits the needs of the department The top five candidates on this register will be invited to interview with the Chief Civil Deputy, location, date and times to be determined.Job Duties Use a multi-line phone system responding to the public, law and justice agencies, and other government agencies when information is requested.Greet visitors at the public counter, determine the nature of their business and refer or assist to the completion of their business.Public Disclosure Requests:Receiving, processing, redacting, logging, sending, and understanding of the retention scheduled as it pertains to Public Disclosure Requests.Warrants:The receiving, inputting, processing, second checking, and removal of warrants from the local, state, and national systems.Protection Orders:Receiving, inputting, processing, second checking, and removal of protection orders.Preparing Protection Orders for service and filing a return of service after completed.Fingerprinting:Concealed Pistol Licenses, employment, county vending permits, Washington firearm dealer license, and various other reasons.Orders of Sale:Receiving, recording, scheduling, posting, mailing, filing, and crying of Orders of Sale.Preparing and filing of Returns of Service and Deeds.Writs of Restitution:Receiving, processing, scheduling, posting, mailing, and filing of Writs of Restitution.Preparing and filing of Returns of Service.National Incident Based Reporting System (NIBRS):The process of reading, coding, sending, and receiving all criminal reports taken by any Sheriff's Deputy.Preparing those reports and sending them to their appropriate locations (Prosecutor's Office, Child Protective Services, CADA, other law enforcement agencies, etc.).Certification Letters:Process a local records check, process, notarize, and mail letter and coversheet.Missing Persons:Verify entry from Jail Control Room, modify entry as needed, local data entry, build physical file, and send for second check.Washington Crime Information Center/National Crime Information Center (WACIC/NCIC):Verify entry of stolen articles, vehicles, guns, etc.from Jail Control Room, modify entries as needed, local data entry, build physical files, and send for second check.Vacating/Sealing Records:Locate physical file (if applicable), seal, destroy, etc.all documents related to court ordered sealing/vacating.Work with Island County Prosecuting Attorney to receive and process Notices of Charging Decisions, Disposition Sheets, Sentencing Memorandums, and Subpoenas.Conduct, audit, and validate criminal history data, and submit information to appropriate agencies.Service of Documents:Receive documents for service from attorneys, other law enforcement agencies, and citizens over the counter and through the mail.Process those documents and prepare them for service by our Deputies.Complete and file a return of service with the appropriate Court.Concealed Pistol License:Receive and process original, renewal, and replacement applications, fingerprint when necessary, run criminal history checks, process applications through the Department of Licensing, create and send out licenses/denial letters when appropriate.Pistol Transfer Applications:Receive and process pistol transfers from firearm dealers, run criminal history and mental health checks, return to dealers if approved, send out denial letters when appropriate.Washington Firearms Dealer Licenses:Receive and process original and renewal applications, fingerprint applicants, run criminal history and mental health checks, process applications through the Department of Licensing, create and send out licenses/denial letters when appro