Job Description
Compliance Assistant Summary:The Compliance Assistant is responsible for to support regulatory adherence, policy enforcement, and risk management initiatives.This role plays a crucial part in ensuring the organization operates within legal and ethical guidelines by assisting with compliance documentation, audits, training, and reporting.The Compliance Assistant is instrumental in fostering a culture of accountability, integrity, and excellence in alignment with NSR's core values.Compliance Assistant Essential Duties and Responsibilities:Compliance Assistant Documentation Training: Assist in maintaining compliance policies and procedures. Support internal audits to ensure adherence to company and industry regulations. Maintain accurate compliance records, reports, and documentation. Provide guidance on proper record-keeping, ensuring all documentation aligns with 245G/245I/245F regulatory requirements. Conduct follow-up sessions with staff to address gaps and reinforce best practices in documentation. Help coordinate compliance training sessions for employees. Provide general support for compliance-related inquiries.Auditing Client Files: Perform routine and thorough audits of client files to identify discrepancies, missing information, or non-compliance with state standards. Prepare detailed audit reports with actionable recommendations for correcting deficiencies and improving processes. Monitor compliance trends across client files and share insights with leadership to implement preventative measures.Compliance Assistant Policy and Procedure Development: Collaborate with leadership and program staff to ensure policies and procedures are practical, clear, and enforceable. Regularly review policies to reflect updates in state and federal regulations or emerging best practices. Communicate changes to policies and procedures effectively to all staff members.Investigations: Assist with internal investigations into compliance-related issues, such as documentation errors, breaches of policy, or client concerns. Collaborate with relevant staff and departments to gather information and identify root causes of non-compliance. Contribute to corrective action plans to resolve issues and prevent recurrence, ensuring alignment with NSR's values of Accountability and Integrity. Maintain confidentiality and professionalism during all investigative processes.General Compliance Oversight: Serve as a point of contact for regulatory agencies and external auditors, coordinating responses and ensuring successful inspections. Monitor compliance with HIPAA, 42 CFR Part 2, and other applicable laws to protect client confidentiality. Participate in performance improvement initiatives to align with NSR's commitment to Excellence. Collaborate with clinical/treatment directors and leadership to ensure the integration of compliance practices across all programs. Adherence to all 245G/245F/245I compliance and training standards. Continuous maintenance and improvement of Organizational and Therapeutic Culture:Respect, Accountability, Integrity, Spirituality, Excellence (R.A.I.S.E!) All other duties as assigned Personnel Supervised:None Compliance Assistant Minimum Qualifications:1.Must be at least 18 years old 2.Bachelor's degree in healthcare administration, social work, or a related field 3.Extensive knowledge of 245G and 245F program standards, as well as compliance regulations related to SUD treatment.4.Proven experience in compliance management, auditing, and policy development.5.Strong organizational and analytical skills, with a detail-oriented mindset.6.Exceptional communication and leadership abilities, including experience delivering training sessions.7.Proficiency in Microsoft Office and compliance-related software.8.Ability to handle sensitive information with discretion and professionalism.9.Commitment to upholding ethical standards and the ability to adhere to NSR Mission, Vision, and Values; 10.Must be free from problematic chemical use including strict adherence to NSR's drug free workplace policy.11.Comply with all 245G/245I/245F, MN Statute 148F.165, other governance statutes as applicable & all program policies and procedures including Client Needs, and acknowledge understanding of Client Rights, per MN Rule 31, part 4747.1500.12.Strong knowledge of medical protocols, infection control procedures, and compliance standards (e.g., HIPAA, 42 CFR Part 2).13.Must be able to demonstrate flexibility in work hours and responsibilities to accommodate team members' scheduling needs or unexpected situations.Mission, Vision, Values Embrace NorthStar Regionals Mission to rebuild lives and restore every client to their best self, by providing quality, individualized, comprehensive treatment to those experiencing problems with alcohol, drugs, and mental health issues.Actively contribute to NorthStar Regionals vision of helping clients experience freedom from addiction and providing li