Job Description
About Us We are a small, professional general contractor specializing in commercial construction.We deliver high-quality projects through strong relationships, clear communication, and disciplined project management.Our team is hands-on, detail-oriented, and collaborative.We're looking for a Construction Project Coordinator who works closely with our Project Managers and Superintendents to keep projects organized and moving smoothly.Position Overview The Construction Project Coordinator supports commercial construction projects by coordinating documentation, tracking project activity, managing subcontractor and compliance items, and assisting with office operations.This role works closely with the Project Manager and Superintendent, helping manage project submittals, paperwork, and day-to-day coordination to ensure projects remain organized, compliant, and on schedule.This position is ideal for someone with commercial construction experience who is proactive, detail-oriented, and comfortable supporting both the office and the field in a small, professional team environment.Key ResponsibilitiesProject Coordination & Tracking Work closely with the Project Manager and Superintendent to support day-to-day project coordination Maintain accurate job tracking logs, including schedules, milestones, and action items Track deliverables and follow up with internal teams and subcontractors to keep projects moving forward Submittals & Project Paperwork Assist with preparation, review, tracking, and distribution of project submittals Maintain submittal logs and follow up on approvals and revisions Assist with other required project paperwork, including RFIs, change orders, meeting minutes, and closeout documentation Ensure project documentation is complete, current, and properly filed Subcontractor Management & Compliance Track subcontract agreements, scopes of work, contract values, and change orders Coordinate subcontractor onboarding and ensure required documentation is in place prior to start of work Track subcontractor payments in coordination with the Project Manager and accounting Collect, review, and track conditional and unconditional lien waivers Maintain accurate subcontractor compliance, payment, and lien waiver records Insurance & Risk Management Track and manage subcontractor insurance certificates and compliance requirements Monitor insurance expiration dates and follow up as needed Permit Management Coordinate construction permit applications, inspections, approvals, renewals, and closeouts Track permit status and communicate requirements to the Project Manager and Superintendent Coordinate with municipalities and inspectors regarding permit-related matters Office & Business Operations Support Support general office management and administrative functions Manage company cell phone plans, devices, and user assignments Support 401(k) reporting and administrative coordination Manage company documents, templates, and internal records Track and manage software subscriptions, licenses, and renewals Communication & Coordination Serve as a communication link between the office, Project Manager, Superintendent, subcontractors, vendors, inspectors, and clients Schedule meetings, inspections, and site visits Support compliance with safety standards, project requirements, and company procedures Required Qualifications Minimum 1-3 years of commercial construction experience in a project coordinator, project administrator, or similar role Experience assisting with project submittals and construction documentation Experience working closely with Project Managers and Superintendents Hands-on experience with subcontractor management, payments, and lien waivers Working knowledge of commercial construction processes and terminology Proficiency in Microsoft Office; experience with construction management software (Procore, Buildertrend, Bluebeam, etc.) is a plus Strong organizational skills and attention to detail Clear, professional written and verbal communication skills Ability to manage multiple priorities in a fast-paced construction environment Work Environment Combination of office and active commercial jobsite environments Occasional travel to project sites required What We Offer Competitive compensation based on experience Professional, stable work environment Opportunity to grow with a small company and take on increasing responsibility Direct collaboration with experienced commercial construction professionals Benefits package Job Type:Full-time Pay:$55,000.00 - $75,000.00 per year Benefits:401(k) Health insurance Paid time off Work Location:In person.