Job Description
Summary Position Summary Under general supervision, the Contracts Administrator will manage the contracts process and be responsible for the organization’s contracts management system. This role involves ensuring that all contracts comply with legal requirements and internal policies, conducting compliance audits, and providing training to staff. Stays current on and applies applicable state and federal laws. Serves as the primary point of contact for contract reviews and acts as a resource for institutional business leaders. Also provides support to the Legal department in other areas as needed. Essential Duties Responsible for the organization, administration, and management of the institution’s contracts review process. Reviews and revises contracts to ensure compliance with institutional policies and legal requirements. Identifies potential risks in contract terms, conditions, and outcomes. Maintains a database of all contracts and tracks key dates and obligations. Conducts contract audits and compliance reviews to identify and mitigate risks. Conducts periodic assessments of contract review and management system to identify risks or opportunities for improvement. Provides support to departments and business leaders with contract-related questions and issues. Maintains current knowledge of applicable federal and state privacy laws and accreditation standards, and monitors advancements in information privacy technologies to ensure organizational adaptation and compliance. Assists with regulatory notifications pursuant to contractual and compliance obligations as needed. Recommends updates to institutional policies on contracting. Assists with department needs as required, including coordinating with external agencies such as the Office of Civil Rights, other legal entities, organization officers, and internal departments on documentation requests and submissions, preparing for onsite audit visits and corrective action plan responses. Key contributor to the achievement of the department goals and objectives, ensuring effective day-to-day operations. Other Duties Provides support for the department in legal and compliance functions as needed. Competencies Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health. Impact and Influence: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations, and individuals involved. Taking advantage of opportunities to make a difference and have an impact. When used well, the intended outcome of this competency is the creation of goodwill, trust, and respect while motivating people to want to follow you even when they don’t have to. Informing and Communicating: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Building Strategic Relationships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed. Managing Work and Time/Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed. Initiative: Taking prompt action