Coordinator of Administrative Services, College of Education

Job Title: Coordinator of Administrative Services, College of Education Location: Savannah State Recruiting Loc Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 297613 About Us Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges: Business Administration Education Engineering and Computing Media, Arts, and Communication Science and Humanities The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment. Department Information The Hyundai College of Education prepares highly effective teachers, leaders, and workforce professionals through innovative, field-based, and interdisciplinary programs. The college is committed to academic excellence, community engagement, and workforce alignment, serving diverse learners and partnering with regional school districts and organizations. Through hands-on experiences, research, and outreach initiatives, the Hyundai College of Education supports student success while addressing critical educational and workforce needs in the region. Job Summary The Coordinator of Administrative Services provides comprehensive administrative support to faculty, staff, and students within the Hyundai College of Education. This position manages daily office operations, supports event planning, maintains official records, and ensures smooth and professional functioning of the Dean's Office. The coordinator serves as the primary contact for inquiries and supports the college's mission through excellence in administrative logistics. NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas. Responsibilities Coordinate meetings, calendars, and daily functions of the Dean's Office. Assist in preparing and distributing promotional materials for the College of Education Maintain secure and organized college files, including confidential records related to faculty hiring, evaluation, and student services. Provide high-level customer service by responding to phone, email, and in-person inquiries. Assist in preparing annual reports and compiling data for internal and external stakeholders. Support planning and execution of college events, workshops, and meetings. Review and process travel authorizations and expense reimbursements for faculty and staff. Track departmental budgets, monitor expenditures, and manage office supply ordering and inventory. Support faculty with course materials and students with program-related inquiries. Perform general clerical duties including data entry, recordkeeping, correspondence, and filing. May be required to perform job related duties other than those specifically delineated in this description. Required Qualifications Bachelor's degree in Business Administration, Education, Public Administration, or a related field. Minimum of 2-3 years of progressively responsible administrative support experience, preferably in a higher education or professional office setting. Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities and meet deadlines. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technologies. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Strong customer service and interpersonal skills with the ability to interact professionally with diverse stakeholders.Preferred Qualifications Experience working in a college or university setting, particularly within an academic department or dean's office. Experience with budget tracking, procurement processes, and travel reimbursement systems. Familiarity with student information systems, learning management systems (e.g., D2L), or institutional data systems. Experience supporting event planning, workshops, or large-scale programs.