Job Description
BACK Coordinator of Sacramental Records and Administrative Assistant Published: 03/20/2026 Church of the Little Flower in picturesque and centrally located Coral Gables, Florida is hiring a Coordinator of Sacramental Records and Administrative Assistant to the Pastor . This person reports to the Parish Manager and is charged with responsibility for keeping records of church documentation; primarily posting, processing, and safeguarding all sacramental records. This person also serves as the Administrative Assistant to the Pastor. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami. Essential Duties: Records, updates, completes, organizes, and files all data related to registry books regarding Baptism, First Communion, Confirmation, Matrimony, and records of death. Assembles and files records relative to the Baptismal preparation classes rendered at the Church of the Little Flower, as well as each family's completion of courses. Prepares Baptismal certificates for all the newly baptized. Updates and prepares weekly schedule of Masses and liturgies in consultation with the Pastor. Complete requests for certificates of sacraments received at COTLF. Prepares Church request forms or letters for Baptism and Confirmation Sponsors. Prepares request forms for permission to marry or receive Baptism in another parish. Records annulment notifications in the Marriage books. Handles and maintains Death registry records. Fields and handles phone calls and office visits relative to sacramental records. Prepares the Prayer of the Faithful for the Vigil Mass, Sunday Masses, and Holy Days of Obligation. Prepares the quarterly transmission of parishioner data to the envelope company, Our Sunday Visitor. Prepares census reports for