Job Description
Role: Project Coordinator Location: San Antonio, TX 78215 Duration: 24 months Job Description Provides support for projects and process improvement initiatives. Administers and maintains various databases and/or systems for business area/unit. Develops and maintains business plans, processes and budget reporting for business area/unit. Coordinates and attends meetings. Writes and distributes meeting minutes and monitors project schedules. Develops and maintains Gantt charts, reports, charters, organization charts, project schedules, spreadsheets, presentations, stats and trends, and management reports. Develops and documents internal procedures and processes. Maintains training resources, rooms and ensures equipment is working properly. Maintains and administers SAP, databases, learning management systems, document management systems (DMS) and generates monthly reporting. Provides analytical support for related projects and initiatives Serves as budget coordinator for applicable business area/unit. Develops and maintains business plan for applicable business area/unit. Develops and manages purchase requisition process for applicable business area/unit. Completes personnel requisitions, position change notices and employee action notices. May perform employee timesheet entry and adjustments for applicable business area/unit. Maintains confidential employee records and training documents. Provides documentation for internal and external audits. Ability to effectively use and assist Project Managers when necessary, using Clarity or other Project Management software. Assist in managing the contractors with project hours, pay, budgets, etc. Performs other duties as assigned. Minimum Qualifications High school or GED Proficient in Microsoft Office Package Experience supporting a department, functional area, business management or a coordinator. Experience in working with budgeting Ability to manage time and properly document Experience with SAP Preferred Qualifications Associate’s degree in Office Administration, Business or other related field. Previous experience working with Project Management Experience in using a document management system Experience in using Clarity, MS Project or similar software Experience with Visio Working Environment Indoor and outdoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. May work with dangerous equipment and be exposed to noise, fumes, extreme temperatures. Use of personal computing equipment, telephone, multi-functioning printer and calculator. Ability to travel to and from meetings, training sessions or other business related events. After hours work may be required. Physical Demands Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.