Job Description
Job Description You will work closely with Legal, Compliance, Risk Management, Real Estate & Facilities, Finance, Procurement, Operations, site leadership, brokers, vendors, and local agencies to coordinate compliance workflows, monitor deadlines, identify gaps, and support remediation. This role is ideal for someone with strong compliance judgment, organization, follow-through, and communication skills who can manage multiple regulatory and documentation requirements across a fast-moving enterprise environment. Responsibilities Key Responsibilities Manage day-to-day compliance operations for insurance certificates, business licenses, municipal permits, city inspections, registrations, renewals, and related audit documentation. Maintain organized, accurate, and audit-ready records for licenses, permits, insurance documentation, inspection results, corrective actions, renewal evidence, and compliance communications. Support consistent methodologies for compliance risk assessments, control effectiveness reviews, reassessments, ongoing monitoring, and issue management. Review, track, and escalate compliance gaps related to expired or missing licenses, incomplete insurance documentation, inspection findings, missed deadlines, open corrective actions, or unclear ownership. Monitor compliance with internal policies, service-level expectations, renewal timelines, inspection requirements, and documentation standards. Partner with Legal, Facilities, Real Estate, Risk Management, Procurement, Finance, Operations, site teams, vendors, brokers, and external agencies to collect documentation, confirm requirements, and resolve open compliance items. Support internal audits and readiness reviews by gathering evidence, validating records, preparing responses, tracking findings, and ensuring remediation actions are completed. Develop and maintain compliance trackers, dashboards, reporting materials, risk registers, renewal calendars, inspection logs, and leadership updates. Review and update compliance manuals, standard operating procedures, process documentation, checklists, audit controls, and workflow guidance. Provide process-level training and awareness to internal stakeholders to improve understanding of insurance, licensing, inspection, documentation, and escalation requirements. Monitor process efficiency and partner with stakeholders to implement procedural, reporting, and system improvements. Support broader compliance program activities, including training content, risk assessments, program reporting, control implementation, and special compliance projects. Ideal Candidate Profile 6–8+ years of experience in compliance, audit, risk management, licensing, insurance compliance, facilities compliance, legal operations, regulatory operations, or related roles. Experience managing documentation-heavy compliance workflows involving licenses, permits, certificates of insurance, inspections, regulatory filings, renewals, corrective actions, or audit evidence. Experience supporting large-scale operational, facilities, real estate, construction, data center, technology, municipal, regulated, or multi-site environments is preferred. Comfortable working with cross-functional stakeholders to clarify requirements, assign ownership, resolve issues, and keep compliance processes moving. Demonstrated ability to identify compliance gaps, assess risk, escalate issues, and drive matters to successful closure. Experience preparing reports, dashboards, audit responses, leadership updates, and process documentation. Bachelor’s degree in Business, Legal Studies, Compliance, Risk Management, Facilities Management, Public Administration, or related field preferred; equivalent experience also valued. Skills and Competencies Strong audit discipline and compliance judgment. Excellent organizational skills with a high degree of accuracy and attention to detail. Strong communication and coordination skills across legal, operational, facilities, finance, risk, and external stakeholders. Ability to manage multiple deadlines, recurring obligations, escalations, and documentation requirements in a time-sensitive environment. Strong analytical skills with the ability to use metrics, trends, and evidence to identify risks and process improvement opportunities. Ability to exercise sound judgment, take ownership of issues, and drive actions through completion. Strong process orientation with the ability to improve workflows, reporting, controls, and documentation standards. High integrity, professionalism, responsiveness, and discretion w