DEPUTY CITY RECORDER

Full-time/Regular, Grade 12 (Minimum of range is $24.18/hr) Tooele City is seeking a highly organized and detail-oriented professional to serve as Deputy City Recorder . This position plays a key role in supporting the accuracy, transparency, and legal compliance of public meetings and official City records. This is not an entry-level administrative position-this role requires advanced coordination, sound judgment, and the ability to manage multiple time-sensitive responsibilities in a public sector environment. Under the direction of the City Recorder, the Deputy City Recorder coordinates City Council meeting processes, including preparation of agendas and packets, posting of legally required notices, and maintenance of official records. The position attends and supports Wednesday evening City Council meetings and other assigned meetings, operating audio/visual, recording, and live broadcast systems and assisting with real-time meeting needs. Responsibilities also include preparing and finalizing meeting minutes, administering public records requests (GRAMA), and supporting the City's records management and retention program. The position serves as a back-up to the City Recorder and may perform delegated statutory duties as needed. Work is performed under strict legal deadlines where accuracy and timeliness are essential to City operations and compliance. Candidates must be able to attend regular Wednesday evening meetings and maintain a flexible schedule. Our Ideal Candidate Is highly organized, technically proficient, and able to remain professional, neutral, and composed in a fast-paced, detail-driven environment. Possesses either an associate's degree in a related field with two (2) years of progressively responsible administrative experience, or a high school diploma (or equivalent) with four (4) years of progressively responsible experience. Demonstrates strong communication skills, attention to detail, and proficiency with standard business software are required. A valid Utah driver license and driver record that meets Tooele City's insurance and risk management standards is required. Experience in municipal government, records management, or supporting boards or councils is preferred. Must obtain Notary Public certification and Certified Records Officer designation within six (6) months. * DISCLAIMER Tooele City is a drug and alcohol-free workplace. Positions deemed safety-sensitive and/or that require a CDL are subject to pre-employment drug testing and random drug/alcohol testing during employment. Background checks , including criminal history checks, are required for applicants age 18 and older. Criminal history records are not* an automatic disqualification from employment with Tooele City. Our general background policies & procedures can be found on our website at : WWW.TOOELECITY.GOV click on City Departments, Human Resources, Personnel Policies and Procedures, Hiring and Job Assignments. To be employed in a position that requires driving , you must possess and maintain a valid Utah State Driver License (or obtain prior to hire), 12 months experience driving (not including time for learner's permit), and have a driving record acceptable for Tooele City's insurance and risk management standards. Tooele City is an equal opportunity employer . Applicants needing an accommodation in the application or selection process may contact the HR office. Tooele City participates in the E-Verify program to confirm the employment eligibility of all newly hired employees after an offer of employment has been accepted. For more information on E-Verify, please visit DHS.GOV/E-VERIFY. Job Posted by ApplicantPro