Deputy Clerk of Council

JOB The City of Dublin is seeking a highly organized and detail-oriented professional to serve as a Deputy Clerk of Council within Legislative Services. This is a opportunity to contribute to local government where transparency, accuracy, and public service are essential. In this role, you will help preserve the official legislative record of the City while supporting the operations that ensure meetings, public notices, public records requests and other civic processes are conducted efficiently and in full compliance with applicable laws and regulations.Working at the City of Dublin is more than just a job – Join the City of Dublin today! In addition to a competitive pay plan, the City offers a comprehensive benefits program for our permanent full-time employees that includes, but is not limited to, the following: Opportunity to earn premium-free medical, dental, and vision benefitsEmployer-provided contributions to Health Savings or Health Reimbursement AccountHealthy By Choice Wellness ProgramEmployer-provided Short-term Disability (Non-Union Employees)Employer-provided Life InsuranceVacation, Sick, and Personal LeaveLongevity PayTuition ReimbursementEmployee Assistance Program Dublin Community Recreation Center MembershipPrimary Focus Prepares, records, retains and disseminates the official legislative records and legislative action of the City. Provides notices of all public meetings in accordance with the City Charter and Codified Ordinance requirements and the State open meetings law. Assists with managing the operations of Legislative Services and ensures compliance with all Charter and Statutory requirements. Serves as Acting Clerk of Council in Clerk of Council’s absence. Given the nature of this classification’s duties/responsibilities, it has been designated as Non- Exempt under the governing Fair Labor Standards Act regulations and therefore, is entitled to formal overtime compensation and/or formal compensatory time.Supervisory ResponsibilitiesNoneThis position does include some evening and weekend hours. EXAMPLE OF DUTIES Coordinates and manages the various invitations received for City Council, including: ensuring documentation on the Council Calendar and determining attendance expectations, and speaking requests. Coordinates with staff regarding Council’s attendance and participation in City events and other engagement opportunities.Provides meeting administration including agenda support, packet production, action reports, minutes, web administration, and annual training for Advisory Committees and select Standing Council Committee meetings. Manages the day-to-day administration of the public records software system, JustFOIA., this includes collaborating with the appropriate department to collect records; assembling and organizing records for Law Director review/approval; redacting sensitive information as required; providing records to requester incompliance with the Public Records Act. Assists in the preparation of materials for City Council meetings, including agendas, public notices, legislation, minutes, and other meeting materials as needed.Produces work that is accurate, free of errors and meets deadlines; disseminates information to Council, staff, and the public in digital and printed form.Serves as Acting Clerk of Council in Clerk of Council’s absence, which includes; attending meetings of City Council and its Committees to facilitate, record, and prepare accurate records of the meetings; signing/attesting adopted legislation, minutes, plats, and annexation petitions.Serve as backup coverage for other Deputy Clerk by performing essential duties and responsibilities during absences, peak workloads, or operational needs; maintain functional cross-training and working knowledge of each other’s assignments to ensure continuity of operations and efficient departmental support.Uses independent judgement and discretion to interact, communicate, and collaborate with City leadership, other agencies/organizations and the public in guiding their efforts to interact/communicate with Council and in handling confidential matters and sensitive materials. Assists with evaluating and implementing technology solutions for efficiency as needed, including, but not limited to: digital storage and retrieval of City Council permanent records; agenda material production; meeting management (to include public participation, meeting recording etc.) and post-meeting reporting.Manages appropriate communication channels for provision of restricted information to Council Members, Law Director, Department Directors, and to the public as needed.Ensures that all Council actions and adopted legislation are published in accordance with the City Revised Charter, disseminated in accordance with Legislative Services policy and provided to City’s codification service for incorporation into biannual updates of the City’s Codified Ordinances to be published in digital, web, and text form