Deputy Court Clerk

SPECIAL REQUIREMENTS Valid driver’s license. High school diploma or equivalent required. Additional on-the-job and cross-training provided. Prior municipal or legal office experience preferred. Strong computer skills are required. TOOLS AND EQUIPMENT USED Computer, iPad, scanner, copier, fax, multi-line telephone, court management software, email software, PDF programs, and other office equipment. WORK ENVIRONMENT The Deputy Court Clerk works regular hours year-round with occasional overtime and night work. There is no shift work for this position. The person in this position is not on call. 100% of the work is performed entirely indoors in a high-volume, high-stress courtroom and office environment. The position has accountability for monetary issues related to the work for which this position is responsible. There is no exposure to chemicals and/or hazardous materials. The stress level associated with this position is very high. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift or move items up to a weight of 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Physical work involved with this position includes, but is not limited to, bending and sitting for extended periods of time. SELECTION GUIDELINES Formal application, rating of education and experience; Oral interview and background investigation; and job-related tests may be required. The duties listed above are intended to be used only as an illustration of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change. Purpose of Position Provide administrative assistance to the Municipal Court Clerk Duties and Responsibilities Supervision Received The immediate supervisor for this position is the Municipal Court Clerk. Supervision Exercised May supervise Part-time Deputy Court Clerk or Intern as assigned. Bilingual in English/Spanish is a highly preferred skill for the position ESSENTIAL FUNCTIONS Maintain highly organized and accurate court records. Enter traffic, parking, and criminal citations into the court docketing system. Enter police reports and associated documentation into the docketing system. Process court files and record final dispositions in accordance with state and local requirements. Prepare and transmit abstracts to the Mississippi Department of Public Safety. Communicate with DPS regarding driver's license suspensions, reinstatements, and required documentation. Ensure all required paperwork, forms, and documents are completed accurately and timely. Prepare warrants and process them once executed. Notify defendants, attorneys, and agencies of scheduled court dates. Answer questions regarding court dates, procedures, and case status. Assist defendants and attorneys with petitions, motions, and other filings. Prepare orders for judicial review and signature. File affidavits, schedule revocation hearings, and update case status. Manage outstanding fines, set payment plans, and assist with collection processes. Send mailed and electronic notices related to fines, compliance, and court requirements. Work independently and as part of a team on special projects, collection dockets, and compliance reviews. Maintain and update court compliance and non-compliance records. Attend court sessions and assist the Judge in place of the Court Clerk when required. MARGINAL FUNCTIONS Perform general clerical duties and administrative support tasks. Answer a multi-line telephone system and route calls professionally. Assist Judges, Prosecutors, Public Defenders, Defense Attorneys, law enforcement, and the public with requests made to the clerk’s office. Assist in receiving, receipting, and accounting for payments made to the Municipal C