Director, Academic and Student Success Operations

Position Title Director, Academic and Student Success Operations Requisition Number SCA00898 General Description The Director, Academic and Student Success Operations supports the Provost and Vice President in the management of administrative and operational efficiencies within the Academic & Student Success division, including management of divisional communications. This position assists in evaluating current and proposed processes and procedures to support the attainment of divisional goals and objectives, as well as making recommendations and managing the implementation of new processes. The Director of Operations works collaboratively with deans, department chairs, and unit leaders throughout the college, fostering strong partnerships to support effective decision-making and operational excellence. The Director is responsible for the supervision of staff responsible for academic scheduling and academic systems, those responsible for the administrative support functions related to faculty promotions and sabbaticals, divisional reporting, budgets, and recordkeeping. College Intro Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia. We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond. Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions. To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals. Specific Responsibilities Develop and implement policies, procedures and systems in support of operational effectiveness and the attainment of divisional goals and objectives. Collaborate with the Provost and Vice President in the preparation and distribution of all divisional communications. Manage, organize and oversee the Academic and Student Success Council meeting agendas, minutes, meeting materials and historical documents. Oversee functions related to released time, academic scheduling, full-time faculty ratio and faculty workload, faculty pay, etc. Ensure administrative functions are in compliance with College policies and adhere to the College’s collective bargaining agreements. Manage functions related to the division’s planning, development, and implementation of administrative operations to include maintenance of filing system, records, forms, report schedules, contracts and correspondence. In collaboration with the Provost and Vice President, monitor and manage the division’s operating budget, preparing budget adjustments and providing reports, as needed. Ensure that all necessary reporting, recordkeeping and auditing systems are implemented in accordance with established protocols and requirements. Manage, evaluate, and provide training to members of the Academic Operations Unit. Collaborate with deans and department managers to support initiatives, processes, and strategies that contribute to improvements in the delivery of services and programs. Collaborate with the Human Resources department in the management of processes related to faculty and staff hiring, performance reviews/evaluations, faculty promotions, sabbaticals, etc., ensuring compliance with collective bargaining agreements. Collaborate with the Strategic Communications department to maintain the division’s website and publications, and perform updates as needed. Assist in the research, data collection, and preparation of divisional reports and external requests, ensuring accuracy of content and timely delivery; including annual progress reports, externa