Director of Facilities Management and Capital Projects

Job Title Director of Facilities Management and Capital Projects Agency Texas Division of Emergency Management Department Office of the Chief Operating Officer Proposed Minimum Salary $16,537.50 monthly Job Location Austin, Texas Job Type Staff Job Description GENERAL DESCRIPTION: The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. The Director of Facilities Management and Capital Projects is responsible for the facility-based capital projects. Performs highly advanced (senior level) managerial work by providing direction and guidance in strategic operations, capital project planning and implementation, project management, and the development and implementation of a comprehensive facility management program for TDEM. Work involves establishing the strategic plan and goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and reviewing and approving budgets. Responsible for overseeing the TDEM Facilities and the construction of large-scale projects. Plans, assigns, and supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. This position is at-will status and serves at the discretion of the agency head. *Salary is a fixed rate and is non-negotiable. *This position is located on-site and not subject to telecommuting. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Provide agency project management and coordination for facility-based capital projects, including consultant selection, contract support, quality assurance, plan and cost review, schedule and budget management, and oversight of contracts, pay requests, and change orders. Conduct activities in coordination and collaboration with TDEM executive leadership and TAMUS Facilities, Planning, and Construction group. Oversees Regional Emergency Operation Center (REOC) contracts and construction across the State. Responsible for directing consultants and monitoring projects, including regular status updates from initial concept through project completion. Review and negotiate architectural and engineering plans, drawings, specifications, designs, and related reports and studies. Oversee and coordinate the development and preparation of plans, specifications, and cost estimates for facility-based capital projects; prepare cost/benefit analysis. Facilitate Owner–Architect–Contractor (OAC) meetings, coordinate effectively with design teams, and cultivate strong, professional owner relationships to support alignment, timely decision‑making, and successful project execution. Work with architects, engineers, and contractors to ensure building plans meet code requirements. Ensure adherence to quality standards and regulatory requirements, proactively identifying and resolving issues to maintain compliance, operational integrity, and continuous improvement. Develop, implement, manage, and maintain a facility management program for all TDEM facilities. Review and enforce facilities and construction guidelines, procedures, safety standards, and applicable regulations, ensuring compliance throughout planning, construction, and maintenance activities. Oversee maintenance and operations of TDEM facilities. Conduct a variety of grant-related duties; research and identify grant funding opportunities; prepare grant applications for TDEM and oversee all grant-related processes once funding is received. Perform a variety of budgetary and financial functions; monitor expenditures; prepare and recommend budgetary adjustments as necessary. Own and execute cost forecasting, margin protection, contingency management, and change order strategy to ensure financial performance, risk mitigation, and contract compliance. Compose, prepare, review and approve a variety of documents including technical reports and letters, memoranda, specifications, proposals, contracts, studies, and other correspondence. Provide oversight of facilities leasing contracts. Direct facilities leasing and construction initiatives, including build‑outs, renovations, and capital projects, ensuring projects are delivered on scope, on schedule, and within approved budgets. Represent the agency at business meetings, hearings, trials, legislative ses