Job Description
Job Requisition ID:53282 Closing Date:02/24/2026 11:59 p.m.Agency:Department of Corrections - Vandalia Correctional Center Class Title:OFFICE ASSISTANT - 30010 Skill Option:Keyboarding Bilingual Option:None Salary:Anticipated Starting Salary $3942 a month Full Range $3942 - $5076 a month Job Type:Salaried Category:Full Time County:Fayette Number of Vacancies:1 Bargaining Unit Code:RC014 Clerical Employees, AFSCME Merit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.While not required, a Resume/Curriculum Vitae (CV) is recommended.When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state.Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger--something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule--flexible jobs that provide the gold standard of benefits.Our employees can take advantage of various avenues to advance their careers and realize their dreams.Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview The Illinois Department of Corrections is seeking an Office Assistant to work at the Vandalia Correctional Center.This position is responsible for processing and inspecting all incoming/outgoing mail, keyboarding a variety of correspondence, reports, and documents as well as maintaining records of postage used.We encourage all qualified applicants to apply! Essential Functions Processes and inspects all incoming/outgoing individual in custody or staff mail.Keyboards a variety of material including correspondence, reports, and other documents that are handwritten or from recorded dictation.Receives mail and packages from delivery services, i.e.United Parcel Services, FedEx.Keyboards a variety of difficult material including records, reports, correspondence, and other documents requiring an understanding of terminology which includes both commonly used and specialized words which can be readily checked in available references or are typically previously encountered.Reviews Global Telecommunications Leader (GTL) messages daily.Maintains records of postage usage.Receives and screens Mailroom calls and answers inquiries regarding Mailroom Office operations.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Requires ability to keyboard accurately at thirty-five (35) words per minute.Conditions of Employment Requires ability to pass the IDOC/IDJJ background check.Requires ability to pass a drug screen.The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.This position is considered medium work as defined by the U.S.Department of Labor (20 CFR 404.1567(c)).Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours:7:00 a.m. 3:00 p.m. Monday - Friday Sat/Sun off Headquarter Location:Vandalia Correctional Center - 1876 US Highway 51, Vandalia, Illinois, 62471 Work County:Fayette Agency Contact:Shelly White Email:Shelly.R.Whit