Job Description
Reports to:Director of EGD Job Summary:Responsible for performing various administrative and clerical duties for the EGD Department.Essential Functions:1) Ensure compliance with the applicable Tribal, Federal, and other laws, Gaming Regulations, and Kickapoo Lucky Eagle Casino Hotel policies and procedures.2) Ensure the highest possible standards of guest services by properly listening and responding to guests' and team members' concerns and questions.3) Promote a friendly atmosphere by smiling, welcoming guests with friendly greetings, making eye contact with guests, and offering kind departure statements.4) Maintain communication with representatives of various manufacturers.5) Exhibit a pleasant and professional image through behavior and appearance.6) Handle sensitive records while maintaining a high degree of confidentiality.7) Plan meetings and conferences for EGD Management.8) Perform administrative and clerical duties daily.9) Prepare agendas for meetings, record meeting minutes, and distribute them to EGD Management.10) Assist with personnel timekeeping measures and report discrepancies to EGD Management when tasked.11) Prepare graphs or spreadsheets using Excel as requested.12) Prepare and distribute forms, correspondence, documents, or processes as requested.13) Assist EGD in preparing facility work orders and purchases using electronic systems in place.14) Assist in monitoring operational supplies and inventories, and ensure supplies are available for EGD staff to perform all necessary functions.15) Assist with updates of EGD files, par percentages, EGD slot master, and input data accurately into the accounting system database as needed.16) Assist the EGD Specialist as needed.17) Proof and edit documents, including complex written agreements or contracts.18) Create PowerPoint presentations.19) Monitor and report on departmental budgetary aspects.20) Demonstrate and promote KLECH core values and EGET skills.21) Manage and maintain the security of confidential information entrusted to the position.22) Attend and satisfactorily complete all required training as assigned.23) Monitor compliance with Federal currency transaction reporting requirements, Title 31 requirements, and IRS Currency Transaction Reports and property established Anti-Money Laundering policies.Maintain accurate MTL, MIL, CTR, and SAR as needed.24) The essential functions listed above are not an all-inclusive list but rather a general representation of the duties and responsibilities pertinent to this position.The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the Director.25) Perform other duties as assigned.Minimum Requirements to Qualifications:1) Must have a high school diploma or GED.2) Minimum of four (4) years' experience as an administrative assistant in a large, fast-paced company or department.3) Must possess and display exceptional communication skills in English, both verbal and written.4) Demonstrated proficiency in Microsoft Office:Word, Excel, PowerPoint; purchasing and payroll systems (Kronos preferred); casino accounting systems, databases, and other related systems or software.5) Demonstrated ability to assist with coordinating and completing assigned projects with budgets, schedules, and specific target dates; proven ability to use discretion and independent judgment.6) Demonstrated proficiency with applications and programs to manage budgets, purchasing, policy management, time keeping, analysis, and guest surveys.7) Experience with writing, proofing or editing complex legal agreements or contracts.Other Criteria:Qualified Kickapoo Traditional Tribe of Texas Members and a qualified Native American preference is observed.Associate's Degree in Business (or closely related field) from an accredited college or university, or two (2) years' comparable college level courses completed preferred.Prior EGD (Electronic Gaming Devices) or Slot experience preferred.Skills and Abilities:1) Ability to self-manage and work independently with minimal supervision.2) Ability to maintain effective relationships with all Team Members and vendors.3) Ability to work under pressure in a fast paced, stressful environment.4) Ability to meet multiple deadlines and multi-task.5) Ability to have strong critical thinking, analytical, and guest service skills.6) Must possess a positive attitude with strong organizational and leadership qualities.7) Ability to add, subtract, multiply, and divide in all units of measure.8) Ability to define problems, collect data, establish facts, and draw conclusions.9) Ability to understand complex instructions and material.10) Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds.11) Ability to work effectively with individuals and demonstrate leadership and team building skills with empathy and enthusiasm.12) Ability to maintain confidentiality.13) Ability to follow and co