Job Description
JOB JOB TITLE: Elections Assistant (Clerk)-Seasonal/Temporary DEPARTMENT: Auditor/TreasurerSTATUS: Seasonal/Temporary HOURS: Days of work hours and shift lengths will vary. Flexible scheduling. MONTHS OF EMPLOYMENT: June-November 15th, 2026 Submit your application today! We are hiring to fill multiple positions! The work schedule is somewhat flexible, with work assignments generally occurring Monday- Friday, between the hours of 8:00 a.m. to 4:30 p.m. Shifts and shift lengths may vary from day to day depending on voter volume and department workload. Some weeks may consist of only 1-3 days, and other weeks closer to election day may involve working more frequently. Applicants must be available for partial or full-day work assignments with adaptable hours occurring during the timeframe of June 22, 2026 – August 12, 2026, and September 21, 2026 – November 13, 2026. ***In addition to the Monday-Friday work schedule, the candidate must be available for extended hours on August 8, 10 & 11, 2026; October 24, 27, 31, 2026; and November 1-3, 2026, with the understanding that Election Nights may include working until 11:00 p.m. or later.“Election dates are August 11, 2026, Primary, and November 3, 2026, General election.”JOB OBJECTIVES: The role of this Seasonal/Temporary position is to assist in performing assigned duties related to property tax collection, accounts receivable processing, the election, absentee, and Early voting process. EXAMPLE OF DUTIES ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.Duties may include the following: Perform duties of the ballot board as prescribed in the Minnesota Election Laws.Preparing, processing, and mailing absentee ballot applications and ballots.Assisting the public with the in-house absentee and Early Voting process and mail ballot process located at the Auditor/Treasurer's Office, 821 Cedar Street.Performing data entry.Process accounts receivable, including tax payments.Answering phones and providing prompt, accurate, excellent customer service.Proofreading various election-related documents for content and accuracy.Completing tasks associated with voter registration, absentee voting, and mail balloting.Safeguarding sensitive documents and supplies.Conducting business in accordance with the federal election guidelines, Minnesota Election Laws, and according to NVRA and HAVA procedures.Perform all other duties assigned, delegated, or required of the elections team, including those prescribed by law.Complies with all rules and policies to maintain a safe work environment.Reliable, predictable attendance and punctuality.Other duties, as assigned or apparent.Access to Not Public DataIn this job, you may come across private or confidential information about people we serve. This data is protected by law and should only be viewed or used when it’s truly needed for your work. You are expected to only look at private data when your job duties require it. Keep it secure and make sure others who don’t need to see it don’t have access. Stop accessing the data once your task is done, and store or dispose of it properly, following the rules in Minnesota’s Data Practices Act (Chapter 13). If your job duties change and you need access to different private data, that access should also be limited to only what you need to do your job. SUPPLEMENTAL INFORMATION WORK ENVIRONMENTPublic building.MONTHS OF EMPLOYMENTMay-November 15th, 2026. HOURSGenerally Monday–Friday 8:00 a.m. to 4:30 p.m. Work days and hours may vary, depending on voter volume and department workload**The candidate must be available for extended hours on August 8, 10, & 11, 2026; October 24, 27, 31, 2026, and November 1-3, 2026 (including Saturdays August 1st, October 24th, October 31st and Sunday, November 1, 2026), with the understanding that Election Nights may include working until 11:00 p.m. or later. Election dates are August 11, 2026, Primary, and November 3, 2026, General election.Physical Demands can involve, but are not limited to: Be able to stand for extended periods, bend, reach, stoop, crouch, twist, and kneel. Assignments may require the ability to push, pull, and load heavy election equipment.See also the Physical and Environmental Factors Form.EXAMPLES OF EQUIPMENT USEDI Series-based tax collection software on PC, SVRS election software on PC, 10-key calculator, DS200 ballot tabulator, Omni Ballot assistive voting device. OTHERAll listed above are essential functions of the job.Supervision Received: Supervised by Assistant Elections/Property Tax TechnicianSupervision Exercised: NoneLabor Group: Non-UnionFLSA Status: Non-ExemptG