Job Description
Under supervision provide administrative support to undergraduate program and graduate group advisors in the Department of Environmental Science and Policy.Primarily responsible for course scheduling, monitoring course enrollments, managing grade submission, managing course evaluations, maintaining advising appointment calendars in OASIS, and coordinating DESII instructional reporting.Also serves as initial contact for academic information, reviewing and preparing applications for review, providing PTA and CRNs, maintaining class wait lists, managing add/drop procedures and class grade sheets.This position assists with peer advisor selection and training and maintaining student records.This position also engages in some general department administrative support functions such as textbook order, coordinating regalia, room scheduling, travel scheduling, event planning and coordination, preparing and assisting with purchasing goods and services and assisting with and reconciling travel and entertainment reports.Apply By Date:April 6, 2026 Qualifications Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position Minimum Education Bachelor's degree or an equivalent combination of education and experience.Experience planning events of various levels of complexity and managing calendars and scheduling Experience composing and editing documents and correspondence for accuracy, consistency of format and grammar and professional appearance and style while using standard business software applications Demonstrated ability to manage and prioritize multiple assignments simultaneously while meeting deadlines with a high level of accuracy and attention to detail; strong interpersonal, communication, and customer service skills to effectively engage with diverse stakeholders; and solid analytical and mathematical skills to research, reconcile, and resolve basic accounting issues, as well as analyze data and prepare reports.Experience handling student and confidential records with a strong understanding of data privacy and accuracy Preferred Qualifications Master's degree or equivalent combination of education and experience.Proficiency with relevant systems and tools, including Aggie Expense, Aggie Travel, Banner, ACE Course Evaluation System, UC Davis Student Information Systems, and DESII Experience working in an academic environment with knowledge of UC policies and procedures related to business operations Key Responsibilities 35% - Graduate Group Administrative Support 50% - Undergraduate Advising Administrative Support 15% - Executive Assistant to Department Chair Department Overview The Department of Environmental Science and Policy (DESP) consists of 24 faculty members, 13 professors emeriti, and over 100 academic staff, postdoctoral, graduate or undergraduate student researchers.Departmental researchers are helping to improve environmental policies, protect biodiversity, understand ecological processes, and foster an interdisciplinary perspective on environmental and natural resource issues.DESP has two undergraduate majors, Environmental Policy Analysis and Planning (EPAP), and Environmental Science and Management (ESM).EPAP majors emphasize the social and political aspects of environmental issues, while ESM majors emphasize the ecological aspects of environmental issues.However, both majors take classes in both natural and social sciences, and thus are educated in subjects at the intersection between society and the environment.This is a critical position in the delivery of administrative support for undergraduate programs in the Department of Environmental Science (DESP).On average, this position serves approximately 600 undergraduate majors in ESP.POSITION INFORMATION Salary or Pay Range:$29.40 - $42.14/hour Salary Frequency:Hourly Salary Grade:108 UC Job Title:BLANK AST 3 UC Job Code:004722 Appointment Type:Career Percentage of Time:100% Shift (Work Schedule):Monday - Friday; 8am - 5pm Location:Davis, CA Union Representation:Yes - CX-Clerical/Admin Benefits Eligible:Yes This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California.UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals.Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract.Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:https://ucnet.universityof