Job Description
Job#: 3030793 Job Description: Event Coordinator Location: Champaign, Illinois (Onsite) Employment Type: Contract Role Overview An opportunity is available for an Event Coordinator to lead the planning, execution, and coordination of internal and external events. This role will act as the primary owner of event logistics and execution, while providing light office support as needed. This position is suited for an individual who can work in a dynamic environment and manage events from concept through execution while collaborating across multiple teams. Key Responsibilities Plan, coordinate, and execute events including meetings, trainings, employee engagement activities, leadership visits, and customer-facing events. Manage end-to-end event logistics including scheduling, venue coordination, catering, attendee tracking, on-site support, and post-event follow-up. Partner with internal teams to understand event objectives and ensure seamless execution. Manage event-related vendors and suppliers; support contract coordination and documentation. Maintain records of event participation, costs, and schedules; support budget tracking and invoice processing. Identify opportunities to improve event processes and execution. Provide limited front-office and administrative support, including guest coordination and basic office needs. Assist with invoice coding, vendor documentation, and internal systems as they relate to event activity. Required Qualifications Experience: 2+ years of experience in event coordination, administrative support, or a related role, with an emphasis on event planning and execution. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint). General Skills: Organizational skills with the ability to manage multiple events and priorities. Attention to detail, follow-through, and the ability to work under deadlines. Communication and stakeholder coordination skills. Ability to work independently. Preferred Qualifications Experience working with ERP systems (SAP preferred). Exposure to budget tracking, invoice processing, or vendor management. Experience supporting multi-site or cross-functional teams. An Associate’s or Bachelor’s degree in Business, Communications, Hospitality, or a related field is considered a plus. We are an equal opportunity employer and welcome applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Apex uses a virtual recruiter as part of the application process. Click here for more details. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address