Job Description
Event Planner Job Type:Full-TimeLocation:1037 Forest Ave.Portland, MaineSchedule:Flexible; evenings and weekends as required Job Summary We are seeking a detail-oriented and highly organized Event Planner to manage events from concept through execution.This role works directly with clients, vendors, and internal teams to deliver high-quality events on time and within budget.The ideal candidate is creative, proactive, and thrives in a fast-paced environment while maintaining strong administrative and organizational control.Responsibilities Meet with clients to understand event goals, themes, scope, and budget Develop, manage, and track event budgets and expenses Research, negotiate, and book venues, vendors, caterers, entertainment, AV, and other suppliers Coordinate logistics including transportation, accommodations, equipment, staffing, and guest registration Create detailed timelines and event plans; oversee setup, execution, and teardown Manage on-site event operations, staff, and vendors to ensure smooth execution Troubleshoot issues in real time and provide solutions under pressure Oversee daily administrative and office operations related to event planning Manage supplies, procedures, internal communication, and staff coordination Provide general HR and administrative support as needed Qualifications Proven experience in event planning, office administration, or management Strong organizational, communication, and multitasking skills Experience with budgeting, contract negotiation, and vendor management Creative problem-solving skills with strong attention to detail Ability to lead teams and manage multiple projects simultaneously Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software Professional demeanor and strong written and verbal communication skills Ability to work flexible hours, including evenings and weekends Types of Events Managed Weddings, galas, and fundraisers Conferences and corporate meetings Product launches, corporate retreats, and private events What We Offer Competitive compensation based on experience Collaborative and fast-paced work environment Opportunities for creative input and professional growth Work Location:In person.