Executive Administrative Assistant

Introduction Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity.We care like family! Jump-start your career as an Executive Administrative Assistant today with HCA Healthcare.Benefits HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues.The available plans and programs include:Comprehensive medical coverage that covers many common services at no cost or for a low copay.Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.Free counseling services and resources for emotional, physical and financial wellbeing 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) Employee Stock Purchase Plan with 10% off HCA Healthcare stock Family support through fertility and family building benefits with Progyny and adoption assistance.Referral services for child, elder and pet care, home and auto repair, event planning and more Consumer discounts through Abenity and Consumer Discounts Retirement readiness, rollover assistance services and preferred banking partnerships Education assistance (tuition, student loan, certification support, dependent scholarships) Colleague recognition program Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.Learn more about Employee Benefits Note:Eligibility for benefits may vary by location.Come join our team as an Executive Administrative Assistant.We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations.Apply Today! Job Summary and Qualifications The Executive Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.GENERAL RESPONSIBILITIES Administrative Support--Performs complex administrative duties, including coordinating resources across corporate functions.Composes routine correspondence with internal and external contacts.Executive Calendar Management--Interaction with both internal and external executives and assistants, as well as consultants.Coordination of a variety of complex executive meetings.Must be able to use best judgment to prioritize the executive's time based on greatest need.Travel scheduling for multiple executives, logistics manipulation, and problem-solving.Heavy phones - answering and screening calls, assisting and directing callers, taking detailed messages for media relations team.Time Management--Conserves executive's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications.Ability to multi-task and meet changing deadlines.Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and updating HCA website information as needed.Event Coordinating--Plan functions as requested, including negotiation with outside vendors for services.Project Management--Lead multiple projects simultaneously; utilize exceptional follow-up skills.Communications--Expert level oral and written communication skills.Ability to communicate vertically and laterally within the organization at all levels.Interact with clients, vendors, and visitors professionally.Occasional back-up for the administrative process for releasing corporate press releases, which must be handled in a time sensitive, confidential and expert manner.Practice and adhere to the Code of Conduct philosophy and Mission and Value Statement. Coordinating and scheduling small and large scale meeting and conference call logistics.Attends meetings when assigned and reports on actions.Oversee and ensure adequate supplies for department.Completes all arrangements for new departmental employees (schedules new employee orientation and Code of Conduct sessions, etc.).Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.Complete other duties as assigned.QUALIFICATIONS Strong decision-making ability.Provides a high level of professionalism and co