Job Description
We create smart software solutions that make construction sites more efficient, connected and safe and improve the lives of design and construction professionals everywhere. As part of a team of administrative professionals, the Executive Assistant delivers a consistent and reliable level of service, with the goal of increasing productivity and efficiency within the executive office. Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions: Manages the administration and execution of select meetings and events including all logistics and the development of agendas, coordination on presentations, taking adequate notes and post-meeting follow-ups as needed. Makes domestic & international travel arrangements & itineraries including flights, hotels, car services and other needs as required. Works closely with the EA to the CEO/Director of Executive Administration, as well as cross-functional teams on a variety of activities and projects, communications, meetings, event planning, and office logistics. May be required to backup support to the Facilities lead in the Dallas office, with a focus on employee experience and culture-building. Facilitates execution of key corporate documents, including coordinating signatures, routing for approvals, and tracking completion for executive, legal, tax and compliance needs. Gathers organizes and submits required information and documentation for business applications, renewals, audits and other corporate processes in partnership with cross-functional teams. Provides occasional support to other members of management including Directs to the three primary Executives, including preparing materials, gathering information and coordinating logistics for high-priority initiatives. Provides support for other EAs as needed (covering while other EAs are out of the office). High level of organization, responsiveness, customer service skills, good judgement, ability to manage multiple, concurrent tasks and a broad understanding of business concepts. Curiosity and a learning mindset to support continuous growth both personally and for the business. A strategic mindset - ability to take detailed work into the big picture, as well as evaluate what is urgent versus important, while reacting appropriately. Demonstrates understanding of company policies and procedures and their application and impact on company operations and success. Strong skills in MS Outlook, Word, Excel and PowerPoint and shared collaborative tools such as SharePoint and/or OneDrive for Office 365 or equivalent platform. Ability to quickly learn to use new software and technology as needed. or equivalent degree) and 8 years of relevant work experience, or and 10 years of relevant work experience 100% paid medical premiums for employees, 80% paid for dependents Free & unlimited access to BetterUp Care, a well-being platform Work-life balance fostered through a culture of diversity, inclusion, and appreciation of individual lifestyle needs Free & unlimited access to LinkedIn Learning Up to $5K annual education reimbursement (after 1 year tenure) Below is our DEIBA (Diversity, Equity, Inclusion, Belonging, and Accessibility) mission statement: Bluebeam is committed to building an inclusive environment in which everyone, regardless of background, has an opportunity to experience a deep sense of belonging. Each of our unique perspectives amplifies our collective power, and by encouraging diverse perspectives in an environment infused with mutual respect, we arrive at better solutions. And when we bring the best version of ourselves to work, we can make our best contributions to the global community of people who build our world. Tablets and cell phones are replacing paper blueprints, drones are surveying jobsites in 3D, and cloud collaboration is changing the way teams work together. Bluebeam plays a crucial role in this transformation. The key to our success is a customer-focused approach to product development: we work with the industry to create solutions for the industry. Come design and build your future with us! We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Most sales positions are eligible for commission under the terms of an applicable commission plan, while most non-sales position are eligible for a bonus under the terms of an applicable bonus plan. This role will sit onsite in our Dallas, TX office.