Job Description
Position Summary The Executive Assistant serves as a strategic thought partner and operational extension of the Executive Leadership Team. This role goes beyond administrative support to drive the execution of executive priorities, organizational alignment, and leadership effectiveness. The position provides dedicated support to multiple executives, balancing competing priorities while ensuring seamless coordination across leadership. Responsibilities include general administrative duties, translating strategy into action, supporting decision-making, and ensuring follow-through across leaders, initiatives, and stakeholders. The ideal candidate anticipates needs before they arise, synthesizes information into insights, and serves as a force multiplier for the executive's effectiveness, decision-making, and long-term priorities. EXPECTATIONS Every Adelante Healthcare employee will strive to maximize their performance and contribution to Adelante Healthcare and the community we serve every day. Employees are expected to work in a manner that demonstrates a commitment to quality, patient safety, employee engagement, innovation, and the highest standards of personal integrity, professionalism, and competence. OUR CORE VALUES Inclusion Nurture Service Purposeful Integrity Resilient Engaged Qualifications ESSENTIAL SKILLS AND EXPERIENCE: Bachelor’s degree preferred or equivalent combination of education and relevant experience considered Minimum of five (5) years of experience supporting senior executives or leading cross functional initiatives in complex organizations Demonstrated experience in coordination, project management, or organizational operations Strong judgment, initiative, and problem solving skills Advanced proficiency in Microsoft Office Suite, communication tools, presentation development, data synthesis, and executive briefing materials Excellent verbal and written communication skills Ability to manage competing priorities while maintaining strategic focus and execution discipline Ability to maintain confidentiality and handle sensitive information Experience supporting multiple executives and coordinating across leadership teams required IDEAL CANDIDATE PROFILE The ideal candidate is proactive rather than reactive, anticipating needs, risks, and opportunities before they surface. They are analytical yet intuitive, able to synthesize data while also reading context, people, and organizational dynamics. This individual is comfortable challenging ideas respectfully, offering candid input and alternative perspectives that strengthen decision making and outcomes. They maintain a calm, steady presence under pressure, bringing clarity and focus in fast paced or highstakes situations. They are highly detail oriented without losing sight of the big picture, balancing precision and follow through with strategic awareness. Above all, they are energized by enabling others to operate at their highest level, taking pride in amplifying executive effectiveness, alignment, and impact. Position Responsibilities Executive Support Prepare and organize materials for meetings, presentations, and internal communications; coordinate meetings, develop agendas, track action items, and ensure timely follow up Manage complex calendars, prioritizing competing demands with sound judgment Draft, edit, and manage executive communications, both internal and external Act as a trusted point of coordination between executives, senior leaders, and key partners to enable effective collaboration and decision making Exercise delegated decision making authority on behalf of the executive when appropriate Perform additional administrative and operational duties as requested, consistent with the scope and responsibilities of the role Provide backup coverage for other administrative roles as needed to ensure continuity of executive and organizational operations Operational Effectiveness and Change Management Support Partner with executive leadership to support change management for organizational initiatives Coordinate communications, track readiness and adoption milestones, and ensure consistent follow through across stakeholders Monitor organizational sentiment and emerging themes, proactively briefing executives on risks, concerns, or misconceptions to support informed decisions and effective change adoption Track progress against executive priorities and follow up on action items to ensure accountability and timely execution Strategic Partner Conduct research, a