Executive Assistant - Director’s Office

Overview Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. The Executive Assistant, Director's Office will support the EVP, Academic Affairs and VP, Workforce Experience and plays a key role in enabling them to work most effectively with internal and external stakeholders and fulfill their commitments. The Executive Assistant, Director’s Office is a highly resourceful, organizationally aware, adaptive, and facilitative individual with strong emotional intelligence, self-motivation, and strong analytical skills. This position has oversight of all administrative activities related to the VP, Academic Affairs and VP, Workforce Experience. This role is an on-campus position and reports to the Executive Manager, Director’s Office. Responsibilities Executive Support – VP, Academic Affairs (45%) Serve as a liaison for the Director's Office to a wide spectrum of Fred Hutch employees, as well as executives and stakeholders from outside organizations. Build and maintain an understanding of all organizational functions to effectively support the execution of initiatives and projects and provides recommendations to the VP, Academic Affairs on actionable items. Triage all incoming requests and make time management decisions on behalf of the VP, Academic Affairs to ensure meeting requests align with time management priorities. Proactively manage a complex calendar with the utmost attention to accuracy and timeliness. Provide high-level organizational support to the VP, Academic Affairs including, but not limited to, all calendar scheduling, preparation of materials as assigned, travel and expense reporting and management of meetings. Travel and conference planning/coordination, including but not limited to itinerary management, expense reconciliation and reporting, travel arrangements, reimbursements. Develop and manage calendar of upcoming communication events (articles, columns, speeches, panel discussions, etc.) and prepare and facilitate work with necessary stakeholders. Prepare VP, Academic Affairs for internal and external appearances and/or speaking engagements. This includes drafting briefing documents, agendas, emails, memos, presentations, and reports. Ensure all corresponding office files are maintained electronically. Maintain inventory of critical projects in which the VP, Academic Affairs is involved in or leading, in addition to preparing statuses regularly or as needed. Executive Support – VP, Workforce Experience (45%) Serve as a liaison for Workforce Experience to a wide spectrum of Fred Hutch employees, as well as executives and stakeholders from outside organizations. Build and maintain an understanding of all organizational functions to effectively support the execution of initiatives and projects and provides recommendations to the VP, Workforce Experience on actionable items. Triage all incoming requests and make time management decisions on behalf of the VP, Workforce Experience to ensure meeting requests align with time management priorities. Proactively manage a complex calendar with the utmost attention to accuracy and timeliness. Provide high-level organizational support to the VP, Workforce Experience including, but not limited to, all calendar scheduling, preparation of materials as assigned, travel and expense reporting and management of meetings. Act as an administrative liaison between the ERC leaders and VP, Workforce Experience. Travel and conference planning/coordination, including but not