Job Description
Job Title: Executive Assistant Location: Sterling, VA (Onsite with future hybrid flexibility) Reports To: CEO and President Position Summary: Our client, a growing manufacturing and direct mail company, is seeking an experienced and highly organized Executive Assistant to support the CEO and President. This newly created role will provide high-level administrative support while also assisting with purchasing and estimating functions. The ideal candidate is proactive, detail-oriented, and capable of managing both day-to-day executive support and project-based responsibilities that contribute to overall business operations. Key Responsibilities: Provide comprehensive administrative support to the CEO and President Manage complex calendars, schedule meetings, and coordinate logistics Serve as the primary point of contact for inbox management, prioritizing communications and responding on behalf of executives when appropriate Coordinate domestic travel arrangements, including flights, hotels, and ground transportation (utilizing AMEX points system) Prepare, edit, and manage correspondence, reports, and presentations Assist with proposals and estimates, including client-facing materials Support purchasing and estimating functions, collaborating with internal teams Handle confidential information with a high level of discretion Take on ad hoc projects and initiatives as needed Qualifications: 3+ years of experience supporting senior executives, preferably at the C-suite level Strong organizational, time management, and multitasking abilities Excellent written and verbal communication skills Proactive mindset with the ability to anticipate needs and offer solutions Ability to work independently and collaboratively in a fast-paced environment High level of professionalism and discretion Work Environment: This role will be fully onsite in Sterling, VA, during the initial training and onboarding period Opportunity for a hybrid schedule over time; candidates must be comfortable working in an office setting Compensation: Competitive salary, commensurate with experience Benefits package included