Executive Assistant

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide array of administrative, clerical, and office management tasks with energy and precision. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding customer service. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you! You will play a key role in ensuring smooth daily operations and fostering an efficient workplace atmosphere. Duties Manage complex calendars, schedule appointments, and coordinate meetings for executive leadership with meticulous attention to detail. Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette, directing inquiries appropriately. Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using tools like Microsoft Office, Google Workspace, and QuickBooks. Assist with office management tasks including supply procurement, mail distribution, and front desk responsibilities to create a welcoming environment. Support bookkeeping activities such as invoicing, expense tracking, and basic bookkeeping using QuickBooks or similar software. Provide personal assistant support by preparing documents, proofreading correspondence, and managing travel arrangements. Deliver exceptional customer service by supporting clients and visitors with professionalism and bilingual communication skills when needed. Conduct administrative duties such as proofreading documents, managing email correspondence, and supporting data entry projects efficiently. Coordinate calendar management for executives to optimize their time and prioritize urgent matters effectively. Requirements Proven experience in office management or administrative roles with at least some clerical experience in a professional setting. Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic accounting software like QuickBooks. Excellent organizational skills with the ability to multitask seamlessly in a fast-paced environment. Exceptional communication skills with strong phone etiquette; bilingual abilities are highly desirable. Experience handling multi-line phone systems and front desk operations confidently. Demonstrated ability to perform data entry accurately while maintaining attention to detail. Prior experience as an executive assistant or personal assistant is preferred; familiarity with medical or dental receptionist duties is a plus. Strong time management skills with the ability to prioritize tasks effectively under pressure. Knowledge of bookkeeping practices including invoicing, filing financial documents, and basic bookkeeping procedures. Join us to be part of an energetic team where your organizational talents will make a real impact! We value proactive professionals who are eager to support our leadership team while creating an efficient office environment that promotes success for everyone involved. Pay: $54,220.36 - $60,000.00 per year Work Location: In person