Job Description
Executive Assistant & Office Manager Part-Time / In Person (remote occasionally) / NYC 9 W 19th St, Manhattan $38–$48/hour / ~25 hrs/week (Example schedule: approximately 10am–3pm ET, Mon–Fri) About Integral Integral is an employee experience agency on a mission to change the future of work—for good. We help leaders and their teams bring clarity, compassion, and intelligent action to complex organizational challenges through communications, culture work, and transformation projects grounded in real research (including our own Integral Index). We’re ~20 humans (and one extremely committed office dog) who care deeply about doing excellent, thoughtful work for our clients, creating a meaningful and equitable experience for our own team, and building a company that’s worth owning—financially and emotionally—for the people who work here. We’re anchored by a warm, decidedly un-corporate office in the Flatiron District that doubles as a creative space, collaboration hub, and client magnet. About This Role This is a part-time, in-person Executive Assistant role primarily supporting our CEO and two SVPs, with a secondary responsibility helping steward the operational and experiential heartbeat of our office. The majority of your time (~50%) will be direct support to our CEO: managing a fast-moving calendar, staying close during in-office days, anticipating needs before they arise, and helping him move through his day with fewer friction points and greater focus. Another portion of your time (~25%) will support two busy Senior Vice Presidents with scheduling, travel coordination, and administrative support. The remainder (~25%) will focus on maintaining a thoughtful, polished, welcoming office environment for employees, candidates, clients, and guests. This is not a “clock in, clock out” administrative role. It’s a high-trust partnership role for someone who takes pride in being deeply reliable, highly proactive, emotionally intelligent, and operationally excellent. The right person will become a meaningful part of how our leadership team operates day-to-day. While this role begins part-time, we’re open to evolving it into a broader full-time opportunity over time for the right person as the company grows and the partnership deepens. We want this to feel like a meaningful long-term opportunity, and a full-time version of the role would include fully paid health, dental, and vision benefits, along with the possibility of participating in bonus or profit-sharing opportunities as the company grows. Loving dogs is a plus, as we have our very own office dog, Ruth. What You’ll DoExecutive Support (~75% of your time) Manage the CEO’s calendar with precision and excellent judgment—he moves fast, and details matter Stay closely connected during in-office days to anticipate needs and handle logistics in real time Coordinate meetings, protect focus time, identify conflicts early, and exercise judgment around priorities and time allocation Handle correspondence, follow-ups, and communication on the CEO’s behalf with professionalism, warmth, and discretion Provide calendar management, travel coordination, and administrative support for two (remote) Senior Vice Presidents Coordinate with external stakeholders, clients, candidates, and partners in a way that reflects the culture and values of Integral Support travel booking, itineraries, logistics, and occasional personal assistance as needed Help leadership stay organized, responsive, prepared, and focused amid a fast-moving environment Office & Operations Support (~25% of your time) Help maintain an office environment that feels thoughtful, polished, warm, and highly functional Ensure meeting rooms and shared spaces are prepared for client meetings, interviews, events, and team gatherings Monitor and replenish office, kitchen, and hospitality supplies Coordinate incoming and outgoing mail, packages, couriers, and deliveries Serve as a welcoming and organized presence for guests, candidates, clients, and partners Coordinate with building management and vendors as needed Help support occasional team events, offsites, and in-office experiences You’ll Succeed If You Have 1–5+ years of experience in executive support, operations, administrative partnership, hospitality, or a similarly high-accountability role Exceptional attention to detail—especially around scheduling and communication, where small mistakes have outsized consequences Strong judgment and the confidence to push back respectfully when appropriate A proactive, ownership-driven mindset: you n