Job Description
About Shyld AI Shyld AI is building Physical AI Agents to automate infection prevention and operational intelligence in hospitals. Our wall-mounted systems combine multimodal sensing, edge AI, and targeted UV-C disinfection to improve patient safety and hospital efficiency—without adding staff burden. We are deployed across leading health systems and rapidly scaling. Role Overview We are looking for a highly proactive, detail-oriented, and resourceful Executive Assistant to support our executive team. This is not a traditional EA role—you will operate as a force multiplier for leadership, helping drive execution across operations, sales, partnerships, and internal initiatives. You’ll be at the center of the company, ensuring leaders are focused on the highest-impact work while you remove friction everywhere else. What You’ll Do Executive & Administrative Support Manage complex calendars, scheduling, and prioritization across internal and external stakeholders Coordinate meetings with hospitals, partners, investors, and internal teams Prepare agendas, capture notes, and track follow-ups to ensure execution Handle email triage, draft responses, and manage communication flow Operations & Office Management Oversee day-to-day office operations (supplies, vendors, workspace organization, logistics) Support onboarding of new employees (equipment, workspace setup, coordination) Coordinate travel (flights, hotels, itineraries) for leadership and team Help organize internal events, offsites, and team meetings Sales & Growth Enablement Assist with CRM updates (e.g., HubSpot), pipeline tracking, and follow-ups Coordinate demos, pilot deployments, and customer communications Prepare and format proposals, quotes, and customer-facing materials Help track key metrics (deployments, revenue, pipeline progress) Special Projects & Strategic Support Take ownership of cross-functional projects (e.g., trade shows) Conduct light research on partners, customers, and market opportunities Help coordinate partnerships and outreach efforts Jump in wherever needed—no task too small or too big What We’re Looking For Must-Have 3+ years of experience as an Executive Assistant or in a high-performance operations role Exceptional organizational and time management skills Strong written and verbal communication High ownership mentality—anticipates needs before being asked Ability to multitask and operate in a fast-paced startup environment Comfortable working with ambiguity and shifting priorities Nice-to-Have Experience at a startup or high-growth company Familiarity with tools like Google Workspace, Slack, Notion, HubSpot Exposure to healthcare, medtech, or AI companies Experience supporting multiple executives What Makes This Role Unique You’ll work directly with the leadership team and see how a fast-scaling startup operates High visibility and opportunity to grow into operations, business, or strategy roles You will have real impact on company execution—not just support tasks