Job Description
Executive & Office Assistant Location:Palm Beach Gardens, FL Compensation:Up to $100,000 (depending on experience) Employment Type:Permanent About the Company GSM Virtual Assistants is seeking an exceptional Executive & Office Assistant to support a family office focused on real estate.Role Description A family office focused on real estate is looking for a dedicated, proactive Executive & Office Assistant to join their tight-knit team.The firm values work-life balance and is looking for a long-term partner who wants to grow with them.You will be the backbone of the office, supporting two principals and the broader team.Your day-to-day will be a mix of high-level administrative support and ensuring the office runs like a well-oiled machine.Key Responsibilities:Administrative Support:Manage calendars, handle domestic travel arrangements, and process expense reports.Office Management:Be the face of the office - manage deliveries, keep the kitchen stocked with snacks, and greet guests.Event Planning:Take the lead on our major annual charity event in October, as well as smaller investor dinners and boutique events throughout the year.Personal Assistance:Assist with occasional personal tasks or errands to keep the principals' days running smoothly.Qualifications:Proficiency in phone etiquette and clear, professional communication skills Experience in Administrative Assistance, including scheduling and maintaining records Knowledge of office equipment operations and troubleshooting Competence in performing clerical skills such as filing, data entry, and document management Strong organizational and time-management abilities Who You Are:Meticulous:You have high attention to detail.You are professional, poised, and can handle various personality types with grace and charm.Proactive:You think ten steps ahead, and can send out monthly reports and manage deadlines without needing constant reminders.Adaptable:You enjoy wearing many hats and thrive in a small-office environment.Reliable:You are looking for a home for the long term.Benefits:Competitive Pay:Base salary up to $100K, plus deal-based bonuses and annual raises.Great Benefits:70% employer-paid health insurance, 401k matching, and profit-sharing.Work-Life Balance:Standard 9-5 hours with some remote flexibility during the summer months.Culture:The firm treats its team like family, and works hard but keep things low-stress and respectful.Job Type:Full-time Pay:Up to $100,000.00 per year Ability to Commute:Palm Beach Gardens, FL 33410 (Required) Work Location:In person.