Job Description
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Job Summary The Department of Anesthesiology is a part of the University of Michigan Medical School and contributes to the University's mission to strive for excellence in clinical care, research, and medical education. We prepare specialists in the field of anesthesia, critical care, and pain management with a broad spectrum of knowledge, clinical skills, and mature interpersonal communication skills to become the consummate medical professional. The Department of Anesthesiology seeks an Administrative Specialist to join the Faculty Affairs team. This position partners closely with the Faculty Affairs Manager, Associate Chair for Faculty Affairs, Department Chair, department staff and faculty to support faculty life cycle processes. The Administrative Specialist supports faculty appointments and promotions by preparing, compiling, and submitting accurate, timely packets to the Office of Faculty Affairs using specialized systems and subject-matter knowledge. This position also supports faculty compensation administration in partnership with the Faculty Affairs Manager, and provides high-level administrative support to Faculty Affairs leadership, including complex scheduling, travel and reimbursements, and coordination of interviews and meetings. The position reports to the Faculty Affairs Manager, with functional oversight from the Associate Chair for Faculty Affairs. This role follows a hybrid work model with a minimum of one day per week onsite; the onsite schedule and work location are based on departmental needs. Responsibilities* Promotions Advise faculty and their administrative partners on assembling promotion packets. Review packet materials for completeness, accuracy, and alignment with Medical School guidelines; provide feedback to faculty prior to Associate Chair's review. Serve as the departmental content expert and super user for the Medical School's required CV platform. Serve as the primary point of contact for the department's Promotion and Tenure Committee; coordinate meeting logistics and prepare packets for committee review. Facilitate end-to-end promotion processes with faculty and department stakeholders to ensure all requirements are completed for submission. Draft and compile documents on behalf of the Department Chair to complete packet. Finance In conjunction with the Faculty Affairs Manager, management of faculty compensation administration, including FTE and salary changes, funding (DBE) changes, unpaid LOA's, and additional pay. Manage faculty total compensation workbook and coordinate with department finance team on related changes. Liaison between department finance team and department OR scheduling team to communicate effort and protected time changes. Prepare financial communications to faculty on behalf of the Department Chair and senior leadership. Process new appointments and appointment changes in M-Pathways. Administrative Support Provide high level administrative support to the Associate Chair for Faculty Affairs. Management of complex calendar, travel arrangement and itineraries, and reimbursements. Provide administrative support to the Faculty Affairs Manager. Coordinate confidential interviews for faculty administrative positions by managing complex scheduling across multiple stakeholders, arranging logistics, and serving as the primary point of contact for candidates. Schedule team meetings and coordinate food and location. Appointments Facilitate the faculty appointment process with candidates to ensure all requirements are completed for submission. Coordinate and prepare nomination/application materials for the Association of University Anesthesiologists nomination process and Medical School Leadership Academy. Prepare faculty appointment letters on behalf of the Department Chair. Maintain and update faculty long titles in M-Pathways and other internal systems. Department Pro