Job Description
Beaver County, Pennsylvania Job Description Job Title: Fiscal/Accounting Technician I Grade 4 Department: Treasurer Reports to: First Deputy Effective Date: 2001 Classification: Non-Exempt 35 hour workweek-Union Revision Date: 10/8/2025 Job Summary Under direct supervision, the purpose of the position is to provide general administrative and routine bookkeeping functions for an assigned department or operating unit. Employees in this classification perform clerical accounting work. Position is responsible for data entry of accounting and financial information, verifying account information, balancing entries, preparing voucher and receipts and answering incoming telephone calls. Below are services that are performed for the Treasurer’s office. Services The numerous services performed by the Treasurer's Office include: · Collecting all current Beaver County taxes (including real estate, abatement, and interim taxes) · Mailing ~96,000 taxable parcels · Providing duplicate tax bills and tax receipts upon request · Reconciling over 135 different Beaver County bank accounts · Investing of all Beaver County monies · Supplying tax certifications and statements upon request The Treasurer’s office Issues the following: · Pay County Property Taxes Online · Hunting Licenses · Doe Licenses · Fishing Licenses · Pistol Permits · Dog Licenses · Bingo Licenses · Small Games of Chance Licenses · Tax Certifications for mortgage companies and banking institutions This job description is not designed to cover a comprehensive list of duties or responsibilities that are required. Essential functions may change, or new ones may be assigned at any time with or without advanced notice that are a logical assignment to the position. · Receives, processes and/or finalizes purchase orders and invoices for payment. Receives vouchers and matches invoice with appropriate bill and/or purchase order. Verifies that amount and account information is correct. Ensures proper coding of vouchers, purchase orders and other documents. Posts invoice information to general ledger. Provides follow up on rejected or outstanding bills. · Receives, verifies, and/or reports revenues collected. Counts, balances and totals all monies received and verifies against receipts, transaction records, or other documentation. Resolves any discrepancies with appropriate personnel. Credits appropriate fund. Verifies fund information. Prepares monies for deposit with financial institution. Enters collection reports into computerized accounting system. Generates and distributes reports to appropriate personnel. · Prepares daily cash statements and reports. Maintains balance of all cash accounts. Codes and allocates funds and receipts to appropriate accounts. Prepares petty cash reports as required. Ensures proper documentation and receipts are provided by staff for reimbursement of funds. Allocates monies to appropriate accounts. Submits to Controller for reimbursement and/or processing. · Reconciles bank statements for the County. Reviews numbers and balances accounts. Conducts research regarding errors and makes corrections as needed. Alerts management and/or bank of any discrepancies. · Maintains fiscal records for child support, costs and other payments, and disbursements; reviews payment histories and takes appropriate actions to pursue delinquencies; reconciles and audits accounts; prepares payment vouchers. · Collects and posts real estate taxes. Verifies parcel number information and amounts. Researches and produces County Tax Certifications. · Assists certified public accountants and auditors during annual audit process. Maintains confidentiality of all records and information. · Composes, types and/or prepares correspondence, manual checks, letters, memoranda and documents for assigned department. Creates spreadsheets, forms and other documents. Prepares faxes, and/or files for departmental use and future reference. · Greets the public, clients, outside agencies and other county staff as necessary. Receives and screens incoming telephone calls. Routes calls and/or takes messages as necessary. Answers questions from staff, outside agencies, the public or other individuals and provides information pertaining to specific accounts. Maintains effective communication with other departments. · Attends meetings, seminars, workshops and other training classes as necessary to keep apprised of changes in legislation and/or current industry trends. · In the County’s human and social services agencies, generates checks for clients from payments received. Enters