Job Description
WHITEFISH SCHOOL DISTRICT POSITION DESCRIPTION AREA: Co- Advisor-Freeflow REPORTS TO: Activities Director and Principal and/or Superintendent SUMMARY OF ASSIGNMENT: The Head Advisor is responsible for directing a total program while providing instruction in fundamental skills, strategy, and physical training. Beyond a degree of individual and team success, the advisor must foster moral values, pride of accomplishment, and self-discipline in student participants. All programs must be operated within the policies of the Montana High School Association (MHSA), Western A Conference By-laws, the School Board, and District Administration. MINIMUM QUALIFICATIONS; Education : High school diploma or equivalent. Certifications : Ability to obtain a certified First Aid and CPR card with AED training. Compliance: Must meet all MHSA requirements and complete NFHS Coaches Education Training and MHSA Sport Specific Rules Clinics on time. PREFERRED QUALIFICATIONS: Valid Montana teacher certification and employment within the Whitefish School District. Previous successful coaching or competition experience in the assigned activity. Ability to handle stressful situations and maintain confidentiality regarding student and employment matters. JOB RESPONSIBILITIES (including but not limited to): Program & Staff Leadership Philosophy & Strategy: Establishes the fundamental philosophy, technical skills, and instructional techniques for the entire program. Staff Supervision: Trains and supervises a cohesive staff of assistant advisors; delegates specific duties and ensures staff follows district and state policies. Professional Development: Conducts regular staff meetings and encourages professional growth through clinic attendance and the study of new theories/procedures. Performance Evaluation: Analyzes staff effectiveness and completes formal evaluations for all assistants within two weeks of the season’s end. Chain of Command: Operates within the administrative line of command, referring all requests or grievances through the Activities Director and Principal. Administrative & Financial Management Budgeting: Participates in the annual budget process and is strictly responsible for operating within approved appropriations. Scheduling & Logistics: Assists the Activities Director in scheduling contests, facilities, and transportation (including tournaments and special events). Compliance Documentation: Ensures all participants meet eligibility requirements, including paid activity fees, current physical examinations, insurance coverage, concussion awareness, and drug testing consent prior to the first practice/meeting. Inventory & Equipment: Responsible for marking, issuing, storing, and reconditioning all equipment. Conducts annual inventories and holds students accountable for lost or damaged school property. Facility Oversight: Examines facilities before and after use for safety and hygiene; ensures the building is secured (lights, locks, windows) by being the last to leave. Student Welfare & Conduct Supervision & Safety: Provides constant supervision and safeguards by being present at all practices, contests, and during all travel. Academic & Moral Growth: Monitors student-athletes’ grades and conduct; fosters moral values, pride of accomplishment, and self-discipline. Injury Management: Completes formal reports for all injuries and maintains immediate communication with the athletic trainer. Discipline: Maintains strict discipline in locker rooms, facilities, and on buses (including monitoring cleanliness/eating). Future Planning: Assists students in their college or advanced educational selections and recruitment processes. Compliance & Regulations Governing Bodies: Operates the program in strict accordance with the Montana High School Association (MHSA), Western A Conference By-laws, School Board policies, and District Administration. Mandatory Training: Maintains valid First Aid/CPR/AED certification and completes all required NFHS and MHSA sport-specific clinics on time. Rules Interpretation: Maintains thorough knowledge of state and league regulations and interprets them consistently for staff, parents, and students. Public Relations & Recruitment Communication: Organizes parent meetings and maintains positive relationships with the news media,