Front Desk Associate

Job Overview We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks to ensure smooth daily functions. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team. Responsibilities Greet visitors, clients, and vendors with professionalism and warmth, ensuring they feel valued from the moment they arrive Answer multi-line phone systems promptly, directing calls efficiently and courteously using proper phone etiquette Manage appointment scheduling and calendar coordination for staff or departments as needed Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other office management software Maintain organized filing systems, including digital records and paper documents, ensuring easy retrieval of information Support office management by performing clerical duties such as proofreading documents, managing correspondence, and preparing reports Assist with bookkeeping activities using QuickBooks or similar accounting tools to support basic financial recordkeeping Requirements Proven office experience or administrative background with strong organizational skills and attention to detail Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills Prior experience with multi-line phone systems and phone etiquette in a professional setting Bilingual abilities are highly desirable to serve diverse client needs effectively Strong customer service skills with a friendly demeanor and the ability to handle inquiries professionally Ability to manage time efficiently while juggling multiple tasks in a fast-paced environment Experience in medical or dental receptionist roles is a plus but not required; familiarity with calendar management and personal assistant tasks is beneficial Knowledge of clerical procedures such as filing, proofreading, and document management is preferred Basic bookkeeping skills including familiarity with QuickBooks or similar software are advantageous Join our team as a Front Desk Associate where your enthusiasm, organizational talent, and commitment to excellent service will help us create a welcoming atmosphere for everyone. This paid role is perfect for individuals eager to grow their office management skills while making a positive impact every day! Pay: $16.00 - $17.00 per hour Benefits 401(k) Work Location: In person