Job Description
About Civil CFO: Civil CFO is an advisory-only Fractional CFO firm working exclusively with single- and family-owned construction companies across the country (typically $10M–$70M in revenue). Our HQ is in Dallas, less than a half mile from Watermark. We're looking for a detail-oriented Part-Time Finance & Bookkeeping Assistant to own Civil CFO's internal bookkeeping and finance operations end-to-end. You'll manage Ramp spend, run AP, support payroll, reconcile accounts, close the books each month, and keep our financials clean and current. If you take pride in tight reconciliations, on-time closes, and making financial chaos disappear so leadership can focus on running the firm - this role is for you. WHAT YOU'LL BE DOING Monitor and manage Ramp transactions 2–3x per week (review charges, attach receipts, add memos, and ensure correct coding per our rules) Proactively chase missing receipts from team members and maintain high receipt-completion rates Manage accounts payable end-to-end — process vendor bills (AP inbox, uploads to Ramp/QBO), maintain an up-to-date AP list, and schedule vendor payments for leadership approval Prepare payroll in Gusto for review and approval — enter new hires, process reimbursements, verify accuracy before submission, and save payroll reports to Google Drive Perform monthly bank and credit card reconciliations in QuickBooks Online Run month-end close — post journal entries, record accruals and prepaids, and produce clean financial statements Pull and distribute standard QBO reports (P&L, Balance Sheet, expense by category) and save them in the correct monthly folders Update Google Sheets tracking and dashboards using data exported from QBO Maintain clean, consistent file organization in Google Drive for financial documents (bills, contracts, payroll reports, bank statements) Follow and improve written checklists for weekly, bi-weekly, and month-end internal finance processes ABOUT YOU Requirements 3+ years of hands-on bookkeeping experience, including ownership of monthly close cycles Demonstrated experience running bank and credit card reconciliations independently Strong working knowledge of QuickBooks Online — categorization, journal entries, reconciliations, and standard report generation Comfortable working in tools like Ramp, Gusto, Google Workspace, and Slack (or similar) High attention to detail and accuracy with financial data — you catch your own mistakes before anyone else does Strong organizational skills and comfort working from (and improving) repeatable checklists Ability to handle confidential financial information with discretion Able to work in our Dallas office 2–3 days per week Nice to Have Experience managing corporate cards and receipts (Ramp, Brex, Divvy, or similar) Prior experience supporting a small professional services firm (consulting, agency, finance, etc.) Familiarity with Excel/Google Sheets formulas (sum, filters, simple lookups, pivot tables) Experience supporting payroll administration in Gusto COMPENSATION AND LOGISTICS $26–$32/hour, depending on experience ~15 hours per week with flex up to 20 during month-end close and growth periods. In-office in Dallas (near 635 and Hillcrest) Steady, part-time role with consistent weekly hours Pay: $26.00 - $32.00 per hour Benefits Flexible schedule Health insurance Paid time off Work Location: In person