Job Description
POSITION TITLE:HHS Grants Administrator DEPARTMENT:Health & Human Services LOCATION:DuPont, Washington REPORTS TO:HHS Finance Analyst STATUS:Hourly; Full-Time WAGE RANGE:$34.35 - $41.25 CLOSING DATE:Open Until Filled (First Review 3.30.2026) If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered a preference in hiring, please upload documentation with your resume and cover letter.Acceptable documentation includes Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214. Position Summary:Ensures compliance with all grant requirements and reporting obligations across diverse funding sources supporting the Health and Human Services (HHS) Department.Fills a vital role in supporting program staff and coordinating with accounting and grant teams to align grant activities with tribal policies and codes, funding regulations, and the mission of the Cowlitz Indian Tribe.Maintains professionalism in all interactions with internal and external stakeholders.Adheres to HIPAA and confidentiality requirements.Honors and represents the mission, vision, and values of the Cowlitz Indian Tribe (CIT) and of the HHS department.This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.Essential Duties & Responsibilities:Monitors grant activities using grant management software (or other applicable Tribal systems) and collaborates with Grant Managers to ensure compliance with applicable federal, state, and tribal regulations and funding agency requirements.Reviews grant agreements and award documents to identify reporting, spending, and performance obligations.Coordinates with program managers to ensure timely submission of required reports, including financial, narrative, and performance reports.Reviews grant expenditures and assists Program Managers with budget monitoring to ensure alignment with approved budgets and allowable costs using both grant management software and accounting software.Supports audits and site visits by drafting responses and gathering documentation in response to inquiries from funding agencies.Maintains organized and up-to-date grant files within grant management software in accordance with Tribal policies and procedures.Assists in the development and implementation of internal controls and procedures to ensure grant compliance.Provides training and technical assistance to program staff on grant requirements and best practices.Collaborates with the Finance and Grants teams to ensure grant codes in the accounting and grant management software are kept current, including Grant Manager information, contract specifics, and archiving/discontinuing when appropriate Stays current on changes in grant regulations and compliance standards, particularly for IHS, HHS, SAMHSA, HRSA, DOJ, DoED, and other key funders.Maintains professional and technical knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of contracting agencies and related organizations.Supports grant proposal development by reviewing compliance requirements and assisting with budget narratives.Works with the Operations team and Directors to maintain consistency and standards for the HHS department.Contributes to a team effort and accomplishes related results as required.Performs other duties as assigned.Knowledge, Skills, and Abilities:Knowledge of federal grant regulations, including 2 CFR Part 200 (Uniform Guidance).Knowledge of and proficiency in grant management software or similar grant management systems, including reporting, budgeting, and document management features.(Amplifund or Euna Grant preferred) Knowledge of and familiarity with Indian Health Service (IHS) grant programs, including Tribal Management Grants and cooperative agreements.Knowledge of tribal governance, sovereignty, and the unique funding landscape for Health and Human Services programs.Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.Skill in preparing, reviewing, and analyzing operational and financial reports.Skill in budget development and financial reporting.Skill in developing internal controls and compliance monitoring tools.Ability to interpret and apply complex regulatory language to real-world program operations.Ability to communicate efficiently and effectively both verbally and in writing and with tribal leadership, program staff, and funding agencies.Ability to consistently demonstrate professional demeanor.Ability to exercise independent judgment.Ability to handle multiple tasks and meet deadlines Ability to work collaborativel