Job Description
POSITION SUMMARY: Provides support to the Sr. Manager, HR Distribution, and serves as backup support for the Texas distribution HR team across all personnel areas, including employment, benefits, employee relations, and terminations. Manages payroll and employment data functions utilizing UKG (UltiPro), the Company’s HRIS. Ensures all responsibilities are carried out in compliance with applicable laws and Company policies and procedures. ESSENTIAL FUNCTIONS: The incumbent may be required to perform all or a combination of the following essential functions as determined by business necessity: HRIS Management, Reporting & Benefits Functions Prepares and executes HRIS reporting and data cleanup processes to ensure data integrity. Maintains accurate and up-to-date human resource files, records, and documentation. Responsible for inputting and maintaining all employee information in HR database system (i.e., new hires, benefits, status changes, terminations) maintains a complete, accurate, up-to-date employee database. Prepares various weekly, monthly and/or year-end reports including head count reports, organizational charts, benefits costs, benefit enrollment, new hires, etc. as requested by management. Responsible for the day-to-day administration of the company’s benefit program for Rural Hall, NC including -- processing invoices for all group health and welfare plans, gathering information for HR Manager, responding to questions from broker. Assist Sr. Manager HR Distribution in preparing census data, open enrollment documentation and communication pieces to administer the open enrollment period for annual benefit elections. Assist Corporate HR in the collection of data for annual benefit audits. Ensures that the OSHA reporting functions are up-to-date and in compliance with federal regulations. HR & Payroll Functions Strong understanding of HIPAA and privacy / confidentiality requirements Responsible for all weekly payroll functions for Rural Hall, NC including collecting, verifying, and processing employee time worked in the payroll system. Ensures accuracy and completion of payroll in a timely fashion. Serves as the primary point of contact for staffing agencies, coordinating temporary workforce needs, onboarding, terminations, and ongoing support while ensuring alignment with operational demands and company standards. Assist in inputting employee information into the human resource payroll database system i.e. new hire, benefits, terminations, status changes. Prepares new employee files, ensures all requirements are met and all forms are completed. Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures. Processes simple employment verification requests. Performs customer service functions by responding to basic employee requests and questions regarding Company policy and procedures. Elevating questions to Sr. Manager HR Distribution as needed. Participates in periodic evaluation and update of Company’s and Rural Hall HR policies, goals, objectives, processes, and procedures. Recommends new approaches and systems to affect continuous improvements in efficiency of department and services performed. Helps to administer various HR plans and procedures for Rural Hall employees. Reconciles benefits and other invoices. Assist Sr. Manager HR Distribution in gathering information for department budget preparation Assist in scheduling department meetings as needed, including participation in such meetings. Assists Sr. Manager HR Distribution and Corporate Office with annual Open Enrollment documentation and communication pieces; helps employees, as needed, to enroll in benefits on-line. Participates in planning and execution of activities throughout the year including annual employee outing, holiday celebrations, flu shots and company-sponsored community fundraising initiatives. Supports the administration and day-to-day operations of the employee incentive store program Assists Sr. Manager HR Distribution with various projects, as needed. Assists with or prepares internal and external correspondence. Performs clerical functions, as needed. Provides support to the Sr. Manager, HR Distribution, and serves as backup support for the Texas HR team, ensuring coverage across all personnel functions as needed. Performs other duties as required and assigned. NON-ESSENTIAL FUNCTIONS: In addition to the essential functions listed above, the incumbent may be required to perform other non-essential functions. Employees are required to follow any other job-related instruc