Job Description
Candidates must reside in the Atlanta, GA metropolitan area due to occasional in-person meetings and travel requirements Work at Home Opportunity HR Team Administrator - Full-time BELAY is a growing and vibrant, Atlanta, GA-based company that offers remote, U.S.-based Assistant and Financial staffing solutions. We are a fast-paced team of high performers that work extremely hard, but also know how to have a great time. Culture is a top priority and our values are lived out daily. Who is BELAY? Click here and enjoy! Job Purpose The HR Team Administrator provides high-level administrative and operational support to the Director of Human Resources and the broader HR team, helping to drive organization, communication, follow-through, and execution across key HR initiatives. This role serves as a strategic administrative partner to the Director of HR while also supporting department coordination, team engagement efforts, process improvement initiatives, and day-to-day HR operations. This individual plays a critical role in ensuring the HR function operates efficiently and proactively by managing priorities, coordinating projects and meetings, maintaining organization across multiple initiatives, and supporting a high-performing, people-focused team culture. The ideal candidate is highly organized, detail-oriented, proactive, resourceful, and interested in long-term growth within the Human Resources function. Duties and responsibilities As a BELAY Corporate Team member, you will professionally represent the company in all virtual and in-person interactions. You are expected to exemplify our mission, vision, and core values daily, fostering a collaborative and positive team environment. Director Support Serve as a strategic administrative partner to the Director of Human Resources by anticipating needs, managing priorities, and ensuring operational efficiency across the HR function Manage and maintain the Director’s calendar, ensuring priorities are aligned with business needs and protecting time for strategic work and focused execution Coordinate meetings by gathering agendas, clarifying meeting objectives, and ensuring attendees are prepared to maximize efficiency and productivity Prepare agendas, materials, notes, and follow-up action items for HR leadership meetings, team meetings, one-on-ones, and cross-functional meetings Assist the Director and HR team with tracking deliverables, deadlines, projects, action items, and follow-through across the department Draft correspondence, communications, presentations, and meeting materials while maintaining a high level of professionalism and confidentiality Coordinate domestic and occasional international travel arrangements, itineraries, and meeting logistics Manage expense reporting and reimbursement tracking for the Director of HR Execute ad hoc projects, administrative tasks, and special assignments as needed HR Team Operations & Coordination Provide administrative and operational support to the broader HR team as assigned by Director Coordinate department meetings, team communications, and recurring HR operational processes Support the preparation and facilitation of monthly BELAY All Team (BAT) meetings, including agenda development, presentation coordination, logistics, and engagement activities Assist in creating engaging team experiences, icebreakers, recognition moments, and culture-building initiatives for HR and company meetings Coordinate HR-related events, offsites, in-person meetings, and team-building activities Manage calendar invitations, meeting logistics, agendas, and presentation materials for HR initiatives and company-wide communications Coordinate weekly HR announcements and support internal communication efforts across Slack and other platforms Maintain organizational documents, reports, trackers, department resources, and operational tools to ensure accuracy and consistency Support quarterly audits and updates for HR systems, organizational charts, job descriptions, and employee resources Assist with onboarding coordination, offer letter preparation, and new hire administrative support in partnership with HR team members Manage and monitor HR ticketing requests and ensure timely follow-up and resolution Support department process improvement initiatives by identifying inefficiencies, recommending enhancements, and assisting with the implementation of automation or streamlined workflows Assist with project coordination and tracking for ongoing HR initiatives and strategic priorities Cross-train across various HR functional areas to